AddressPurpose of the position:
The Accounts Payable/Administration Officer is responsible for processing invoices and preparing payments, communicating with suppliers and staff concerning stock/supplies, financial records and accounts. Administration tasks include but are not limited to daily bank reconciliations, ordering office supplies and arranging maintenance services for head office and stores, and providing support to Management and the Finance team.
Key responsibilities & duties
Accounts Payable
- Accounts Payable function – approximately 150 active suppliers
- Weekly creditor EFT payment run – 30 to 50 creditors per run
- Liaise with suppliers via phone and email
- Maintain supplier records and reconcile accounts
- Maintain Accounts Payable files and archives
- Credit Card Reconciliations
- Manage petty cash
- Aged creditors reconciliation at month end
Reporting & Analysis
- Prepare weekly Sales Statistics from system generated reports, ready for Sales meeting
- Prepare financial and administrative reports as requested by Management and the Finance team
- Prepare and enter some cost accruals
- Assist in the month end process
Administration & Other
- Daily bank reconciliations – 4 active bank accounts, using bank reconciliation program and resolving variances
- Manage office supplies, negotiating prices and placing orders for Head Office and Stores
- Arrange repairs and maintenance services and utilities for Head Office and Stores
- Answer queries from Stores and Head Office staff and help to resolve issues that arise – this is a shared duty among the Finance team
- Other ad hoc duties as required to support Management and the Finance team
Qualifications / Skills / Work experience required:
- Previous experience in Accounts Payable role
- Strong attention to detail and accuracy
- Strong problem-solving skills
- Proficient in data entry
- Proficient in Microsoft Office including Excel and Outlook
- Excellent written and verbal communication skills
- Ability to work autonomously and as part of a team
- Ability to meet deadlines and work to a schedule
What you can expect:
Great culture and conditions
Staff discounts
Undercover parking
