Child Protection Administration Officer

The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected and valued life.Our areas of focus are Child Protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTQI+ equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are disadvantaged and vulnerable.We work in a variety of community-based settings, including people's homes, residential facilities and secure settings across metropolitan, rural and regional Victoria.We are committed to developing and supporting a workforce that is well equipped and highly motivated. All jobs can be worked flexibly, and we encourage applications from Aboriginal and Torres Strait Islander people and people from diverse backgrounds and abilities. .If you’re having any trouble viewing this ad and would like it or any attachments in an accessible format (such as large print), please don’t hesitate to get in touch with the contact person listed on the ad.For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)Job DetailsDepartment: Department of Families, Fairness and Housing Work Type: Ongoing - full time Job Function: Administration / Secretarial Classification: VPSG2.2 Work Location: Melbourne - Southern Metro Reference: VG/DFFH/COPL/382523 Closing Date: 11-Jul-2024 Salary Range: $66,063 - $72,985 Job Duration: Ongoing / Fixed Term Attachments: (PDF, 160KB)
Job Specification(Word, 124KB)
Job SpecificationContact: Allyson Birt
Allyson.Birt@dffh.vic.gov.auPosition DetailsTHE ROLEAdministration Support Officers provide a point of contact for key stakeholders from a diverse range of organisations, government, private, public and community services sectors. Attention to detail and teamwork underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively. The role provides wide ranging administrative, secretariat and support functions. Further, this role provides assistance to the Child Protection program and will be responsible for a range of key tasks from preparation of high level correspondence, complaint management, diary management, meeting preparation, minute taking, coordination and management of a range of secretariat and administrative support functions.ACCOUNTABILITIES INCLUDE1. Under general direction, provide assistance with office processes and corporate information systems such as records management, financial information, fleet management, client payments and ministerial correspondence.2. Answer queries, provide timely advice and undertake general follow up action as required, including correctly redirecting incoming mail and queries.3. Provide support and assistance in the presentation of meetings and conferences, including coordinating papers, organising venues, catering, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.Please open the position description to read more.COVID-19 VACCINATIONThe department strongly recommends (but does not mandate) that employees maintain their COVID-19 vaccination status in accordance with current , given their individual circumstances. As of June 2023, DFFH does not require evidence of COVID-19 vaccination status.HOW TO APPLYAll VPS employees (and ex-VPS employees with extended access to the Jobs and Skills Exchange website) MUST apply via the (JSE)
https://jse.vic.gov.au/user/login?destination=/new-home-page
portal.Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.
Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)Please apply to submit your interest in this position.Job details Department: Department of Families, Fairness and Housing
Job Reference: VG/DFFH/COPL/382523
Location: Melbourne - Southern Metro
Work Type: Ongoing - full time
Job Function: Administration / Secretarial
Classification: VPSG2.2
Salary Range: $66,063 - $72,985
Job Duration: Ongoing / Fixed Term
Date posted: 27-Jun-2024
Application Close Date: 11-Jul-2024
Attachments: (PDF, 160KB)
Job Specification(Word, 124KB)
Job SpecificationContact:Allyson BirtAllyson.Birt@dffh.vic.gov.au