Admin Assistant - General

Warragul and District Specialist School is situated in the regional town of Warragul in West Gippsland, an hour and a half east of Melbourne. The school commenced the 2024 year with approximately 125 students aged between 5 and 18 years.  All students at the school have an intellectual disability with a large percentage having multiple disabilities including Autism, sensory and physical impairments and associated conditions.  Students travel to the school from a broad geographic area, including Drouin, Neerim District, Yannathan/Poowong, and Trafalgar.

At Warragul and District Specialist School we believe that all students can and will learn, and grow in self-esteem, through fostering a climate of care, dignity and respect, using consistent behaviour management strategies, deliberate positive reinforcement, and recognition of achievement. The school promotes a curriculum that develops skills that its graduates will utilize as adults.  We believe that graduates should be actively involved in work/further education, participate in managing their own homes, and are active participants in their own local community.

The whole school commitment to build teacher capacity and improve student learning outcomes is reflected in the key improvement strategies in the school¿s Strategic Plan which are:

• To improve student outcomes in Literacy and Numeracy.
• To improve student confidence and self-esteem across the school.
• To improve the readiness of students for post school life.
• To effectively manage school resources to cater for increasing enrolments and a diverse student population.

In 2018 the school reviewed its values in line with the School wide Positive Behavior Supports initiative. All components of the school community were consulted coming up with 3 values.

· Be a Learner

· Be Safe

· Be Respectful

In 2022 these values are strongly embedded into the school community and provide a framework from which the school community will continue to monitor expectations and norms across school programs, activities and events.

The school currently has achieved a Schoolwide Positive Behaviour Supports (SW-PBS) bronze award status

At Warragul & District Specialist School we believe in in the principles behind our school motto, "Celebrating Difference". Acknowledging and celebrating individual difference in all students and members of the school community.

SC1  Demonstrated experience to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC3  Possess the technical knowledge to relevant to the position, including the use of student management systems and CASES21.

SC4  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC5  A commitment to professional learning and growth for both self and others.

SC6  An understanding of intellectual disability combined with an ability to work in a demanding environment.An understanding of intellectual disability combined with an ability to work in a demanding environment.

You will be required to attend the week leading up to the commencement term 1 2025 and ongoing, days will be negotiated.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

A role at this range may include:

• Specific support tasks to achieve outcomes. Providing support and ensuring data is properly maintained, accurate communication provided to staff and support services and co-ordination of a work area under the direction of the principal or a manager undertaking specific tasks..
• The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in administration procedures and staff support. 

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialized student/teacher support tasks, or technical tasks as experience in the role is gained.

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organization of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the principal, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Position will be 3 days a week @ 7 hours per day, start time will be negotiated.  

Must have a current drivers license and a current Working with Children's Check.

School visits are available by appointment.
Address:  55 Burke St (PO BOX 959) WARRAGUL VIC 3820
Phone:  0356231***
EMAIL: ***************@education.vic.gov.au

Please ensure that your application includes:

• a resume including relevant experience as well as personal details (name, address and contact numbers, business and home)
• a section addressing the selection criteria and the requirements for application under the Who May Apply section
• names and contact numbers (telephone and email if possible) of two referees

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx