Admin Assistant - General

MISSION STATEMENT

VISION

At Braybrook College, all members of the school community strive for excellence within a safe and supportive environment.  Diversity is valued and students can develop the academic and social skills necessary to contribute to local and global communities.

-  To provide a challenging, engaging and inclusive curriculum.

-  To maximise literacy and numeracy skills.

-  To provide co-curricula opportunities which will widen the breadth of experience and extend the range of knowledge and skills of each student.

-  To provide the learning opportunities and employability skills which will allow students to access a variety of pathways.

-  To encourage students to become independent and life-long learners by fostering a strong work ethic.

-  To prepare students for the future by developing emotional wellbeing, initiative, self-confidence, communication and decision-making skills.

-  To develop cooperative, respectful relationships which foster a sense of belonging and promote understanding and acceptance of others.

-  To ensure students develop cultural, environmental and social awareness.

Braybrook College believes that in order for students to have successful learning experiences it is necessary to have a partnership where parents, the staff, the wider community and the students themselves all make significant contributions and learn together.

1.     To learn to their full potential by:

- Appreciating and enjoying learning

- Fostering a strong work ethic by developing learners¿ resilience, persistence and sense of responsibility

- Valuing learning as a life-long habit

- Recognising that everyone has something to offer and can experience success

- Seeking to understand a broad body of knowledge and participating in a range of college activities

- Developing creativity together with critical thinking, problem solving and communication skills

- Sharing knowledge, expertise and resources to continuously improve performance

2.     To contribute to a supportive and cooperative environment by:

- Behaving responsibly, fairly and by treating all with mutual respect

- Demonstrating a sense of pride and commitment to the college community

- Accepting individual differences and celebrating diversity

- Role modelling cooperative relationships and being supportive towards each other

- Displaying responsible citizenship in all aspects of school life

- Allowing others to reach their full potential

3.     To learn to become successful members of society by:

- Understanding that there are both rights and obligations involved in living in a community

- Being healthy and enjoying life

- Developing self-confidence and learning to cope with changing situations

- Becoming informed decision-makers and critical thinkers

        - Treating people respectfully and with sensitivity

SC1

Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to  specific work functions relevant to the role.

SC2

Demonstrated capacity to work and collaborate with others in a team environment.

SC3

Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4

Possess the technical knowledge and expertise relevant to the position.

SC5

Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6

A commitment to professional learning and growth for both self and others.

[Attendance requirement for this position]

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

This position involves managing all student records, operating the switchboard, providing general clerical support, word processing and assisting in communication between college groups.  The duties, which may change over time, are as follows :

CORE RESPONSIBILITIES

1.       Answer all telephone calls in a prompt and efficient manner, directing calls to relevant staff members and perform reception duties at the front counter, directing enquiries to the relevant areas.

2.        Process student enrolments, transfers and exits.

3.        Process student accident reports.

4.        Create and enter all student charges on CASES21 (i.e. Camps, Excursions, Activities, etc.).

5.        Check students¿ attendance for Camps, Excursions and Activities on COMPASS.

6.        Allocate payments for Camps, Excursions and Activities on CASES21.

7.        Provide word processing support.

8.        Provide clerical support.

Hall Hirers

1.        Create/Publish a spreadsheet of all hall hirers and ensure all compliance documents are current

           (i.e. Public Liability Insurance, etc).

2.        Invoice hall hirers and ensure all payments are up-to-date.

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.  It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Aboriginal and/or Torres Strait Islander applicants can contact Brett West, Yamatji man, in the Koorie Outcomes Division to talk about the recruitment process, the Department and supports for Aboriginal and/or Torres Strait Islander people in the Department. Mobile: 0477 726 *** or email on: **********@education.vic.gov.au

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at:

 Child Safe Standards: Policy | education.vic.gov.au

The Department’s employees commit to upholding DE’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DE’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DE values is available at:

http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

OTHER DUTIES

1.        Help collect monies on behalf of the school using CASES21 Accounts Receivable module.

2.        Reconcile banking and prepare for collection.

3.        Assist in communication between parents, teachers and students.

4.        Assist in communication between the school and the community.

5.        Receive and distribute incoming and outgoing mail / parcels.

6.        File documents and student records.

7.        Assist other administration staff as required.

INFORMATION

Must have:

1.        Extensive computer skills and experience including Word.

2.        Extensive experience with general office practices.

3.        Well developed written and oral communication skills.

4.        The capacity to take on responsibility and work independently.

5.        Ability to work as part of a team.