Admin Assistant - Office of the CEO

Who we are?  
At Torrens University Australia, making a difference is in our DNA. As a Certified B Corporation, we belong to a global community of future-focused companies using business as a force for good. We believe in the transformative power of education to change lives, families, communities – and the world. That’s why we’re on a mission to increase access to higher education, so learners from all walks of life can chase their dreams.   
  
Just like our students, our employees are a diverse group who want to make an impact. When you join us, we give you the freedom to be bold, creative and courageous – with flexible working arrangements that allow you to bring your best. We’ve built a culture that celebrates community, collaboration and innovation, where people love what they do.   
  
What’s the job?  

The Admin Assistant – Office of the CEO role (also internally referred to as Junior Executive Assistant) is a newly created position that will report into the Senior Advisor to the CEO, and provide comprehensive and top-tier administrative, secretarial and general office assistance for the CEO Office. We currently have two co-CEOs – Linda Brown, who joined Torrens University as President in September 2014 and Dan Cockerell, who recently joined us in December 2023. 

This full-time permanent role is based at our Surry Hills campus in Sydney. We offer flexible working arrangements with a hybrid office and home working model. We are open to candidates seeking part-time employment, with a minimum of 4 days per week.

Day-to-day accountabilities:  

In this role, you will be providing professional and confidential administrative and secretarial support to the Office of the CEO and the Senior Advisor to the CEO. You will be working under the guidance of the Senior Advisor to the CEO and assisting with: 

• Coordinating travel and accommodation bookings and associated logistics (including the preparation of agendas, itineraries and document packs for meetings and appointments)

• Coordinating conferences and meetings (national and international) and associated logistics including, meeting room bookings, IT, catering, teleconferencing, etc. 

• Coordinating our co-CEO’s diaries based on the Senior Advisor’s instructions

• Managing and processing expenses, invoices and payments 

• Assisting in the preparation and formatting of monthly reports, presentations, speeches, submissions document packs, briefings, talking points and other correspondence

• Handling ad-hoc and general administrative office duties, including attending meetings and taking notes when required 

• Meeting, greeting and interacting with the Executive(s) and incoming visitors.  

Please note: Visa sponsorship is not available for this position.  All applicants require current and valid working rights for Australia.     

Who you are?  

To be successful in this role, you will need to be highly organised, have a can-do and problem-solving attitude with great customer service skills. You will ideally come with:    

• Demonstrated previous experience in an administrative, secretarial, office support or personal assistant role, ideally at an Executive level 

• Demonstrated meeting and diary management and experience with scheduling domestic and international itinerary travels 

• Experience in implementing and maintaining document management and control systems, as well as processing and managing invoices 

• Intermediate to Advanced MS Office program skills including Word, Excel, PowerPoint and Outlook. 

• Highly developed time and project coordination skills and demonstrated ability to meet deadlines and to effectively manage multiple projects including the organisation of events and functions. 

• Strong verbal communication, interpersonal and public relations skills to enable professional interaction with a range of people and cultures including senior management and other staff and all external stakeholders, government and the public. 

• Exceptional written communication skills including demonstrated experience in drafting correspondence, presentations, and reports. 

No prior experience in education is required. Internal growth and mobility are really important to us. This is a great opportunity for the successful candidate to build the skills and experience necessary to become an Executive Assistant to our Executive or CEO office in future.  

Why join us?   
Bold, modern and agile, we’re Australia’s fastest-growing university, going from 164 students in 2014 to 40,000+ alumni across 115+ countries and 2000+ staff today. In 2020, Australian Financial Review named us one of the country’s most innovative companies. As we continue to establish ourselves as a truly global university, we never lose sight of our student-centric approach. Supported by teams of passionate people, you’ll find endless opportunities for professional development and career progression.   

We are proud to be an equal opportunity employer and committed to creating an inclusive workplace. We do not discriminate on the basis of race, colour, religion, age, ethnicity, gender identity, sexual orientation, disability, or any other protected characteristic.   

We encourage applications from Aboriginal and Torres Strait Islander peoples for all positions.   

  
What we offer 
We support your personal passions, development and wellbeing, to make your working life a more rewarding experience. At Torrens University Australia , you’ll benefit from:  

• Study free in a course/degree related to your position  

• Flexible working conditions, allowing you to work remotely and from a campus near you  

• Access to internal opportunities - Be supported to learn, grow and move across the organisation    

Hiring process   

We aim to provide you with the necessary information you need at each stage of this process to put your best self forward. If you want to know more, or need assistance or accommodation during the recruiting phase, please contact your recruiter at ***************@torrens.edu.au   
  
To learn more about what makes Torrens University Australia a great place to work, visit https://www.torrens.edu.au/blog.  
  
We’d love to hear from you.  

Applications close: 17 May 2024