Administration And Engagement Assistant

• Greater Brisbane Clinical School

• Broaden your career within one of QLD’s largest employers.

• Plan for your future with a generous 17% superannuation allowance.

• Strong commitment and action toward a diverse and inclusive workforce

• Based at the Herston Campus.

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave.

• 17% superannuation contributions

• 17.5% annual leave loading

• Access to flexible working arrangements, purchased leave.

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• Salary packaging options

About This Opportunity 

We are seeking a highly organised and proactive Administration and Engagement Assistant to join our team. The successful candidate will play a crucial role in supporting the operationalisation of learning experiences, clinical placements, and assessment activities within the Doctor of Medicine (MD) program. Additionally, they will serve as the primary point of contact for routine inquiries and provide essential administrative support.

This position is located in Royal Brisbane Clinical Unit and reports to the Team Leader, Royal Brisbane Clinical Unit.

Key responsibilities will include: 

• Foster a respectful, inclusive, and culturally safe workplace environment for staff and students.

• Provide comprehensive support for learning activities, placements, assessments, and events.

• Ensure smooth daily operations by managing administrative tasks efficiently and adhering to financial policies while striving for continuous improvement.

Travel and Out of Hours Work

• This position may also require some travel; the individual must be willing to undertake air or road travel (as needed) particularly between the Greater Brisbane Clinical School sites and any of the Medical School’s locations.

This is a part-time (80%), continuing position.

At HEW level 4, the full-time equivalent base salary will be in the range $71,640 - $75,957 plus a generous super allowance of up to 17%. The total FTE package will be up to $83,818 - $88,870 annually. As these roles are covered by an Enterprise Agreement, you will also receive regular remuneration increases in line with the Enterprise Agreement.

About You  

Join our team as an Administration Assistant to provide crucial support for the Royal Brisbane Clinical Unit's operations. We're looking for motivated, organised, and reliable individuals to ensure efficiency and effectiveness in our unit.

• Commitment to and enthusiasm for the provision of excellent client service.

• Proven ability to interpret and apply a range of policies and procedures.

• High-level written and verbal communication skills

• High-level computer skills with experience in Microsoft Excel, SharePoint and web-based educational platforms.

• Ability to work well both independently and in a team to prioritise workloads and meet deadlines.

• Excellent problem-solving skills and an ability to demonstrate initiative and good judgement.

• It would be desirable to also have relevant experience in student and/or academic administration in a higher education institution or similar environment will be highly regarded.

In addition, the following mandatory requirements apply:

• Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment. 

• Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits. 

Questions? 

For more information about this opportunity, please contact Clinical Unit Team Leader Nerina Higgs *******@uq.edu.au.

For application queries, please contact ******@uq.edu.au stating the job reference number (below) in the subject line. 

Want to Apply? 

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section  

• Resume 

Other Information 

At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion.  We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Accessibility requirements and/or adjustments can be directed to ******@uq.edu.au 

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

Applications close 24th April at 11.00pm AEST (Job Reference Number - R-37402). Please note that interviews have been tentatively scheduled for 3rd May.