AddressChrysalis Montessori School is an independent school offering curriculum based on the Montessori philosophy for 3 - 12 year olds. Chrysalis is 10 minutes from the city centre and is located next to parklands and the Herdsman wetlands. Staff members form a core part of the welcoming school community along with our students and parents, all contributing to the Chrysalis motto, “We are learning together and growing together.”
Chrysalis is seeking a front office Administration Assistant part time (approximately 20 hours per week). The role is responsible for providing reception and administrative support to the Chrysalis front office.
The position description of key responsibilities and duties are:
Front office / reception
- Provide coverage for the front office / reception which will include the greeting of parents, students and visitors
- Responding to inquiries either in person, via the telephone or through the school email
- Following up on messages received as required
- Receipting of monies and using EFTPOS machine
General Administration
- Assist in the preparation and relevant documentation
- Ensure front office processes are completed
- Open and distribute mail
- Oversee the distribution of the school administration emails
- Photocopying and scanning where required
- Complete all filing and ensuring it is undertaken in a prompt and orderly fashion
- Maintain adequate stationery, office and cleaning supplies
Communication
- Assist in preparing marketing material as required
- Work collaboratively within the team
Chrysalis Playgroup
- Receive and manage phone enquiries for playgroup
- Manage enrolments for playgroup
- Maintain waitlist and process application for enrolment
- Compile and send out welcome letters to new families
- Manage and maintain database (masterlist) of enrolments
- Manage playgroup distribution list
- Preparation of report for invoicing
Other Duties
- School Stream - notifications
- Administration and Outlook Calendar
- Teacher class weekly attendance forms
- Absentee notices' and recording student absents on MAZE daily
- Excursion and camp related communication including permission forms
- Maintain student health files
- Facebook and Marketing
- School events photos
- Purchasing and checking deliveries
- Policy and Procedures in administrative practices
- Record retention and archiving
How to apply
Your application must include the following:
No more than a two page letter addressed to Mark Panaia Principal and an up to date CV and supporting documents to be submitted via the following email address *************@chrysalis.wa.edu.au by closing date of 12 July 2024.
- Selection criteria - please address essential and desirable criteria in writing, limited to 2 pages
- Curriculum vitae outlining your qualifications, work history and achievements
- Copies of qualifications, certificates together with the names and contact details of two work referees
- A Working with Children check and a national police clearance will be a requirement before commencing this position
Late application will not be accepted under any circumstances.
- The short listing process is process is usually completed within two weeks of the closing date
- If you have not been contacted within this timeframe, unfortunately you have not been successful in being short listed for an interview and no further correspondence will be forthcoming.
Essential criteria include:
- Demonstrated experience in providing effective administrative support with the ability to organise and prioritise tasks effectively.
- Proficiency in using Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, SharePoint to perform various administrative tasks efficiently.
- Meticulous approach to work, ensuring accuracy in all tasks, from data entry to document preparation and event coordination.
- Demonstrated good interpersonal skills and ability to work unsupervised and in a team environment.
- Proven ability to manage multiple tasks, prioritise responsibilities and maintain an organised workflow in a busy environment.
- Front office reception
Desirable Criteria include:
- Familiarity with the operations and dynamics in a school environment
- Experience with MAZE school data base, specifically in managing school attendance.
- Experience in Marketing
- Experience in archiving and record retention
General Information:
location:
Chrysalis Montessori School
3-5 Parkland Road, GLANDALOUGH WA 6016
Closing date for applications: By Close of Business Friday 12 July 2024, 4:00pm
Starting Date: TBA
Hours: Part time (approx. 20 hours per week)
Term: Six months probationary period, then permanent contract
Privacy statement: Information provided on your application will be used for the purposes and in relation to your application for employment at Chrysalis Montessori School.
Thank you for your interest in employment at Chrysalis Montessori School.
