Administration Assistant

Advertised Vacancy Number: SS/SS894848

This is a six (6) month fixed term, full-time position commencing Term 3, 2024 with possible extension and/or permanency.

The School of Special Educational Needs: Disability (SSEN: D) is seeking to appoint an Administrative Assistant.

The Administrative Assistant will also be responsible for maintaining various SSEN:D databases and spreadsheets. The full-time role currently available will be working out of both of our metro-based hubs in Padbury and South Lake. Any future similar appointments may also be made working out of either, or both hubs.

SSEN: D is one of seven Specialist Schools within the Department that operates within a federation of four schools of Special Educational Needs, including the School of Special Educational Needs: Behaviour and Engagement (SSEN: BE), the School of Special Educational Needs: Medical and Mental Health (SSEN: MMH) and the School of Special Educational Needs: Sensory (SSEN:S) to coordinate support for schools where possible and to share resources and expertise.

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position. 

To be suitable for this role, you will need to demonstrate the following work related requirements (selection criteria):

• good financial management skills, including input into budget preparation, purchasing and asset management, and the ability to interpret and apply financial and accounting practices and procedures.
• experience in providing effective administrative support, including diary management and travel bookings and processing.
• good keyboarding and computer skills, including knowledge of databases, spreadsheets and word processing.
• good verbal, written and interpersonal communication skills, including the ability to liaise with individuals at all levels and build and maintain effective working relationships.
• initiative and good organisational skills with the ability to identify priorities and meet conflicting deadlines.

Applications will be assessed against these work related requirements (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Further information about School of Special Educational Needs: Disability can be found by visiting Schools Online.

Please contact Amanda Chick, Manager Corporate Services, by telephoning (08) 9402 61***or emailing ************@education.wa.edu.au

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.

Your application should include:

• A three (3) page statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school
• A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.

You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4***.

If you are having difficulty submitting your online application, please telephone (08) 9264 86***for assistance.

Eligibility and training requirements

Employees will be required to:

• provide evidence of eligibility to work in Australia for the term of the vacancy;
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment;
• obtain or hold a current Working with Children Check;
• complete the Department’s induction program within three months of commencement;
• complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter;
• complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement;
• complete any training specific to this role required by Departmental policy.

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Monday, 27 May 2024.

APPLICATIONS MUST BE SUBMITTED ONLINE 

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.

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