Address
SalaryNorton Rose Fulbright is a global legal practice. We provide the world's pre-eminent corporations and financial institutions with a full business law service. We have more than 4,000 lawyers based in over 50 cities across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.
The role
We are currently seeking an Administration Assistant to join our team in Canberra. In this role, you will provide high-quality and proactive administrative support to our partners, fee earners, and practice assistants across teams and locations. You will work closely with the Practice Support Coordinator to ensure excellent service delivery through maintaining a proactive approach, clarifying instructions when required, and meeting deadlines.
Responsibilities
- Reception duties, including greeting visitors and maintaining office cleanliness.
- Coordinating meeting room bookings and handling technical requirements.
- Managing mail distribution, registers, and courier items.
- Ordering and organizing office supplies.
- Assisting with document management, archiving, and file maintenance.
- Supporting client meetings, including arranging catering and refreshments.
- Assisting with office access, workstation setup, and travel bookings.
- Handling inquiries, calls, messages, and document preparation.
- Supporting billing, financial tasks, and CRM system updates.
- Providing general administrative assistance, including filing and scanning.
- Assisting with events, including logistics and organization.
- Contributing to ongoing initiatives, projects, and social activities.
You will possess a keen interest and enthusiasm to learn, along with the ability to collaborate as part of a team, interact effectively with clients and internal stakeholders, and be willing to assist the wider national practice support team as required. You will also have:
- Certificate in Business Administration, Legal Services or any other administrative certification (desirable - not essential).
- Strong client service orientation with the ability to professionally communicate with internal and external clients at all levels.
- Excellent written and verbal communication skills.
- Highly effective team player who maintains an enthusiastic, positive, and proactive approach.
- Ability to work under pressure and meet deadlines with excellent organizational skills.
- Excellent attention to detail and professional presentation.
- Working knowledge of the Microsoft Office Suite, including advanced Outlook and Word, intermediate Excel, and PowerPoint skills.
- Previous experience in a legal environment or law firm is desirable but not essential.
At Norton Rose Fulbright, our Practice support professionals are highly valued and integral to the overall success of the firm. The national team are committed to continuous improvement and connect through bi-monthly development forums and monthly newsletters, as well as tailored learning and development sessions to equip them with the tools they need for to establish a meaningful and rewarding career. By investing in our legal support professionals, we have been able to support their career advancement within the firm, as opportunities arise.
Norton Rose Fulbright values diversity and strives to create an inclusive environment where all employees can bring their whole selves to work. We embrace the opportunity to contribute to the communities in which we work which underpins our strong Corporate Social Responsibility (CSR) program. We provide a range of opportunities in which our people can make a difference to their local and global communities including through pro bono legal work, charitable giving, volunteering and support for the environment.
We are proud that Norton Rose Fulbright in Australia has been recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA) as well as a silver employer for LGBTI Inclusion through the Australian Workplace Equality Index.
We encourage Aboriginal and Torres Strait Islander candidates to apply.
To apply online please click the 'Apply' button below. It is the policy of NRFA Group to provide workplace adjustments for qualified persons with disabilities who are employees or applicants for employment. If you need assistance or adjustments to fully participate in the application/interview process, please contact Eleanor Guy, Talent Engagement Advisor on (02) 9330 8267 or eleanor.guy@nortonrosefulbright.com
If you are trans or gender diverse and would like a confidential discussion before applying, please contact Eleanor Guy, Talent Engagement Advisor on (02) 9330 8267.
Note to recruitment agencies
Please note that we are not accepting applications submitted by recruitment agencies for this position.
