Executive Assistant & Office Manager

• Governance & Resource Management Group / The Office of the National Data Commissioner Division / Executive
• APS 6 ($94,434 - $115,254) | Ongoing & Non-ongoing | Full-time & Part-time
• Canberra, ACT

ABOUT THE OFFICE OF THE NATIONAL DATA COMMISSIONER (ONDC)The Data Availability and Transparency Act 2022 establishes a new, best practice scheme for sharing Australian Government data – the DATA Scheme. The DATA Scheme is underpinned by strong safeguards and consistent, efficient processes. It is focused on increasing the availability and use of Australian Government data to deliver government services that are simple, effective and respectful, inform better government policies and programs, and support world-leading research and development.The National Data Commissioner is the regulator of the DATA Scheme and provides advice and guidance about its operation. The National Data Commissioner also delivers education and support for best practice data handling and sharing.The ONDC is an inclusive and diverse team, and we pride ourselves on supporting one another to deliver high quality products and outcomes for the Minister, National Data Commissioner, and the Australian public. Over 50 percent of our staff have caring responsibilities, and we are committed to helping staff achieve work life balance. We provide an excellent foundation and training for government professionals to develop their legal skills in the public service setting. We enjoy working hard and celebrating our successes together as a team. We endeavour to bring out the best in each other and recognise that everyone has different strengths. We are dedicated to supporting and celebrating those from diverse backgrounds including Aboriginal and Torres Straight Islanders, Culturally and Linguistically Diverse colleagues, those with disability and/or neurodiversity, and members of the LGBTQIA+ community. We support a range of flexible work arrangements.ABOUT THE OPPORTUNITYWe are seeking an exceptional candidate who is a motivated self-starter with demonstrated initiative, organisational skills and attention to detail to provide high level administrative support to the National Data Commissioner and broader Office.ROLE DESCRIPTION & DUTIESThe Executive Assistant acts as the first point of contact for the National Data Commissioner and the duties include, but are not limited to:

• Manage the National Data Commissioner’s day-to-day work
• Build strong working relationships and rapport with the senior leadership group and key stakeholders.
• Monitoring and managing inboxes and calendars, proactively assist and pre-empt the priorities.
• Exercise sound professional judgement and use a common-sense approach when dealing with issues, problems confidential and sensitive matters, ensuring diplomacy and discretion.
• Arranging travel bookings and approvals as required
• Financial management activities
• Records management
• Maintain Induction pack
• Human Resources tracking
• Management of accommodation
• PDMS coordination and reporting
• Ad-hoc administrative tasks as required

DETAILED VACANCY INFORMATIONFor detailed information about this role, including the job specific capabilities, please refer to the downloadable vacancy pack, which can be accessed by clicking the hyperlink at the bottom of this page.ELIGIBILITY ADVICE & CANDIDATE NOTES

• Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless the Agency Head has agreed otherwise, in writing.
• Successful applicants will be required to undergo the process to obtain and maintain, or continue to hold the required security clearance level for the role as indicated in the downloadable job pack. All Finance staff are required to have a minimum baseline security clearance prior to commencement.
• This role is being advertised as both ongoing and non-ongoing. Roles may be offered as either ongoing or non-ongoing subject to operational requirements. Where a non-ongoing position is offered, the role will be filled for a specified term of up to 12 months. Specified term vacancies may be extended up to a maximum period of 18 months.

CONTACT INFORMATION

• For questions relating to the online lodgement of your application, please email the Recruitment team via

or call (02) 6215 1717 between 8:30am - 5:00pm AEST Monday to Friday. * For specific questions relating to this job vacancy, please refer to the details on the contact officer located in the downloadable job pack.