Administration Assistant

About BDOBDO is a trusted adviser to clients looking for services. As one of the world’s leading audit and accounting organisations, we have clients of all types and sizes across an array of industry sectors.Our are at the core of who we are and how we work with each other and with our clients. These values are the foundation of , IDEAS | PEOPLE | TRUST. This is about delivering ideas and advice that create value; quality-driven people who are motivated by providing exceptional client service; and being trusted to get the job done. Learn more .The roleThe position will provide administration and secretarial support to the Executive Area.This is a varied and active role with a great deal of ad-hoc related tasks. As such it is anticipated that you will manage your own time, however you will need to seek guidance from the EA to the OMP/Operations Manager with respect to prioritisation. This requires that you plan your work, and manage your day to day responsibilities.It is anticipated that you will often be privy to highly confidential information and it is expected that the information is managed within the relevant levels of security.Your key internal stakeholders include the Office Managing Partner, Head of Finance & Operations and Shared Services Managers.Duties and Responsibilities:Working with the EA to the OMP/Operations Manager in relation to the below items and other ad-hoc tasks as and when they arise;

• Assist in the creation of documents and meeting packs under the guidance of the EA to the OMP/Operations Manager, ie preparation of meeting agendas;
• Professionally answer / redirect calls including communication of phone messages ensuring all relevant details are conveyed to the recipient;
• Completion of Credit Card Statements and Cash Expenses for Executive Area;
• Daily support in relation to meetings and appointments, ensuring accuracy and efficiency (ie room / venue bookings, catering, relevant documentation and any other requirements);
• General administration duties – including copying, binding, archiving, mail, arranging deliveries;
• To maintain an effective filing and archiving system (including electronic), and to ensure filing is completed in an accurate and timely manner;
• Assist in the organisation of events / functions including conferences;
• Organisation of travel and accommodation for the Executive Area;
• Provide general assistance with the administration of the Executive Area;
• Support the OMP in their role by assisting with billing, bank confirmations and other ad hoc duties.
• Completion of timesheets on a weekly basis for the OMP;
• Updating and creating OMP Opportunities, Wins and Clients in APS (CRM);
• Updating of OMP contacts in Outlook and updating APS (CRM) with relevant activity;
• Updating of the OMP’s diary upon request, plus ensuring meeting rooms have been booked (where appropriate) and catering organised (if required);
• Updating and collation of monthly newsletter;
• Updating of presentations in preparation of various internal meetings;

Skills/Attributes required:

• Professional approach to work, maintaining total discretion and confidentiality. Acts with honesty and integrity;
• Pro-active;
• Ability to communicate effectively both verbally and in writing;
• Ability to multi-task effectively;
• Ability to develop positive relationships with key stakeholders;
• Committed to delivering an excellent level of internal and external client service;
• Able to act on own initiative, and demonstrate a proactive and independent approach to duties. Has a ‘can do’, enthusiastic and positive attitude;
• Good team working ethic, with a collaborative approach to business unit operations;
• Is attentive to detail and quality; able to spot duplications, inconsistencies and errors in work;
• Actively listens and accurately follows instructions; knows when to probe and ask further questions to finalise work.

Qualifications and Experience required:

• 1-2 years’ administration experience in a corporate environment, preferably in a team environment;
• Intermediate IT skills and knowledge of the Microsoft Office suite;
• 50-60+ wpm typing speed;
• Secretarial or business administration qualification preferred.

What we will offer youBDO offers professional development, collaborative culture, workplace flexibility, global career growth opportunities and an industry-competitive salary package.We are committed to building your technical, advisory, leadership, and management skills, and balance work with promoting health, wellbeing, workplace giving and social activities. At BDO, we want you to enjoy what you do and the community of colleagues and clients you work with.As a firm, we embrace an inclusive culture and value the difference and unique perspective of every individual. We are proud to be named an Inclusive Employer by Diversity Council Australia (DCA).To submit your application please click Apply or for further information please contact Rebecca Ainsworth on rebecca.ainsworth@bdo.com.au. Learn more at BDO.IDEAS | PEOPLE | TRUST#LI-RA1#BDOCareers
www.bdo.com.au/careers