AddressAbout the position:
Woomera Aboriginal Corporation is looking for a full-time Administration Assistant to manage the day- to-day administration tasks and reception of the organisation.
Main duties:
- Performing reception tasks such as greeting visitors, answering phones, and routing calls to the correct person or taking messages.
- Complete minutes of relevant staff meetings.
- Complete all administrative tasks for Board meetings and take precise and accurate minutes.
- Maintain and facilitate servicing of all Woomera Aboriginal Corporation vehicles.
- Liaise with key stakeholders e.g., IT.
- Maintaining in and out mail registers, receive, sort, and distribute daily mail and deliveries.
- Photocopying, scanning, filing, and retrieving corporate records, documents, and reports.
- Preparing memos, letters, invoices, reports, and other business documents.
- Performing receipting, data entry and basic book-keeping tasks.
- Researching and collating information and data to prepare documents for review by the executive team.
- Using various software including word processing, spreadsheets, databases, and presentation software.
- Maintain stock inventories and order stationery, general stock, and chemical supplies to ensure adequate stock is on hand.
- Assist in the receipt of Memberships and Confirmation of Aboriginality forms and prepare documentation for Board meetings, advise applicants of outcomes.
- Other duties as required and within scope of practice.
About Woomera:
Woomera Aboriginal Corporation is a not-for-profit community service that is committed to supporting and working alongside Aboriginal and Torres Strait Islander children, families, and carers. We do this by providing Family Preservation and Out of Home Care services, Housing, Carer support, Community Connections as well as our Preschool, Koori Kindermanna.
Our mission:
Our mission is to inspire and empower Aboriginal and Torres Strait Islander communities by fostering their leadership and preserving their cultural identity. We believe that everyone deserves access to housing, education, and early intervention services, especially families and young people. We can create positive change by respecting cultural practices and participating in community activities. The guidance of our elders is invaluable to us, and we honour their wisdom in all our initiatives.
Our values:
Respect
Leadership
Accountability
Community involvement
What we have to offer:
- Generous remuneration
- A supportive and team environment
- A culture of respect and recognition
- Learning and development opportunities
- Salary packaging options
- Access to the Employee Assistance Program
Essential Skills and Knowledge
- Minimum Cert IV in Business, Administration, or related field.
- Customer focused, professional appearance.
- Proven experience as an Administration Assistant or relevant.
- Excellent verbal and written communication skills.
- Ability to multi-task and prioritise workloads in order to meet deadlines.
- Proficiency in the use of the Microsoft Office Suite.
- Proactive approach to problem solving and sound decision-making skills.
- Motivated to take on challenges with minimal direction.
- A current and satisfactory NSW Working with Children’s Check
- Be willing to obtain a National Police Check
- Unrestricted Driver’s License
Desirable Skills &Knowledge or Qualifications & Experience
- Experience working with Aboriginal and Torres Strait Islander communities.
- Previous customer service and reception experience
How to Apply:
Applications must include a resume and cover letter that addresses the essential skills and knowledge. Two recent work-related referees must be supplied, one of which must be a current supervisor. The successful applicant must hold:
- A current and satisfactory NSW Working with Children’s Check
- Be willing to obtain a National Police Check
- Unrestricted Driver’s License.
For a confidential discussion about the role, please contact the HR Practitioner on 02 60577***.
Applications close 17th May 2024.
