Administration Assistant

About the Role
The Administrative Assistant holds a pivotal position in supporting our Legal and Corporate Safety teams. We are seeking an individual with outstanding organisational, communication, and problem-solving skills, coupled with the ability to manage sensitive information discreetly. This role demands a proactive and detail-oriented professional capable of adapting swiftly to evolving priorities, maintaining composure under pressure, and ensuring sustained productivity and effectiveness.
  
Reporting to the Executive Assistant/Assistant Company Secretary, your role will include:

• Organising meetings including writing agendas, taking minutes, and setting up IT requirements.
• Coordinating management meetings, team meetings, workshops including organising venues and catering.
• Acting as a point of contact between the Executives and internal/external colleagues.
• Actioning payment of invoices including obtaining approvals, keeping tracking sheets and assisting with department yearly/monthly budgets
• Credit card management and reimbursement through SAP Concur
• Supporting the annual budget process and ongoing cost management.
• Maintaining confidence and protects operations by keeping information confidential.
• General administration including ordering business cards for team members, ordering, and replenishing stationery, ordering workshop requirements, point of call for car bay availability for team.
• Assisting with the preparation of legal documents, contracts, and correspondence.
• Scheduling and coordinating meetings, appointments, and travel arrangements for legal staff

Skills and Experience:

• Business Administration Diploma or equivalent
• Microsoft Office Suite, essential (PowerPoint, Word, Excel)
• Advanced IT skills desirable
• Confidentiality essential
• Establishes and maintains effective relationships with internal and external stakeholders
• Excellent communication skills, verbal and written
• Attention to detail – maintains a high level of accuracy
• Planning and time management – ability to plan and prioritise work to meet deadlines
• Ability to work under pressure
• Enjoys a team, collaborative environment

What we offer:
Backed by over 60 years of experience in the building industry, BGC covers everything from manufacturing through to construction. With integrated businesses across residential construction, commercial construction, and manufacturing, we work towards building a better future where all communities can thrive.
We pride ourselves on our healthy and safe workplace culture of diversity, inclusiveness, and support. At BGC, we place a very high value on our team and want to reward you for your efforts. You will enjoy great staff benefits including:

• In-house BGC discounts
• Employee Assistance Program
• Corporate discounts on superannuation and health benefit funds including Bupa, HBF, HIF and IOOF
• Vehicle discounts partnering with AHG  

More information on our culture and benefits is available at www.bgc.com.au/careers/
  
You must have the right to live and work in Australia to apply for this role.
  
Take the next step in your career and apply by clicking the ‘Apply Now’ button.