Administration Assistant

Are you a highly organised and detail-oriented administrator with a data analysis skillset? We have an exciting position for a highly motivated and organised professional, providing comprehensive administrative support to the Managing Director and Head of Safety, Quality and Environment.The work we carry out at Transdev John Holland Buses touches the lives of our families, friends and future generations alike. Contributing to our growing, global business means you can make your mark, push boundaries and reach your maximum potential. As an equal opportunity employer, we are committed to reflecting the diversity of the communities we serve. We support applications from people representing all diversity groups and ages such as Aboriginal and Torres Strait Islander, Lesbian Gay Bisexual Trans and/or Intersex (LGBTI), people with disabilities, religious beliefs, and ethnicity.​About the role:This is a part-time position, five days a week. The role is based at our Waverley depot and requires occasional travel between our other depots, located in Randwick and Port Botany.As a vital member of our executive team, the successful applicant will provide a high level of administrative support, from managing and coordinating meetings, travel plans, events and projects, to preparing reports and presentations for senior leaders. You will also have the opportunity to further develop your analytical skills, whilst collating and interpreting data into reports for our internal and external senior stakeholders. Some of the tasks include:Assist and manage projects and initiatives, ensure timely completion and successful outcomes.General administration and office support duties, such as board room setup for meetings, organise catering and confirm meeting agenda.Prepare and organise documents, presentations, and reports for meetings.Coordinate and facilitate communication between internal and external stakeholders.Conduct research and provide insightful analysis on various data sources as requested.Assist with events, conferences, and other senior leadership activities.Collect, analyse, and interpret data for various monthly reports to support the WHS function. Ideally, you will have:Proven experience as an administrative assistant, preferably within a Senior Leadership environment.Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.Exceptional written and verbal communication skills, with attention to detail.Ability to handle confidential information with discretion and within company policy.Problem-solving abilities, a strong sense of initiative and common sense.Accurate data entry, analysis and reporting skillset.Experience with data analysts tools and software (e.g., Excel, SQL, Tableau, etc.) is desirable.Ability to build effective relationships with stakeholders of all levels, both internally and externally.Strong communication and interpersonal ability on all levels and any environment.Understand the procurement processes to ensure effective and timely purchase and invoice process.Leadership and management skills to motivate and facilitate work teams in the delivery of projects and achievement of business results.Demonstrate a sound understanding and ability to learn new technology to improve individual performance and effectiveness. In return, you will experience:An inclusive and supportive work environment.Flexibility at work and leave policies to support balanced work and family responsibilities.Comprehensive Employee Assistance Program, promoting positive health and well-being outcomes for all our employees, including counselling and professional advice, financial and lifestyle programs.Be part of a global company across 17 countries, with the opportunity to grow and develop.If you feel this is the right position and company for you, we want to hear from you! Apply today and join our team of dedicated professionals who are committed to making a difference in their community. For further information about this position or any career queries with Transdev John Holland Buses, please email me at angie.roll@transdev.com.au No agencies please. Any unsolicited resumes will not be considered.