Administration Business Coordinator

Regional Victoria / REGVIC2410 - Randstad Geelong is currently partnered with a local government department within Colac seeking a high level Administration Coordinator - Secretariat role for 6 months full time contract role. At the hourly pay rate of up to $57.51/hr + super

Your new role

You will be providing admin and secretarial support to the Governance and Communications team.

• You will be the key point of contact internally and externally.
• Provide administrative support for all business related tasks and activities within the organisation.
• Ensure minutes/action notes accurately reflect the decisions and agreements made at the meetings.
• Ensure key meetings can be held electronically and live streamed (where appropriate).
• Assist the Manager of Governance and Communications to research, draft and maintain various Corporate Governance and Elected Member policies and Procedures (ie Gifts, Benefits and Hospitality etc).
• Develop and present training programs/resource materials that are aimed at educating staff in writing policy and procedure.
• Delivery of the governance induction for new staff.

What you'll need to succeed

• The confidentiality of all documents and information available to the position.
• Compliance with relevant regulations, acts and policies.
• The preparation of correspondence and other communications relevant to the position.
• Knowledge of local government legislation including the Local Government Act 2020 and any subsequent Act, and associated statutory procedures.
• Ability to provide administrative support with the development of policies and procedures and administration systems.
• Ability to set up databases to capture and track information related to responsibilities of the role and to analyse and provide reports on data as required.
• Highly proficient in the use of Microsoft Office programs.
• Proficiency with Doc Assembler software (or similar).
• Ability to draft high quality reports and correspondence and assist other to do this.

**Please note, to be considered for this role, you MUST:

• Full working rights within Australia
• Based in Victoria, preferably in or near Geelong
• Fully vaccinated
• Current Victorian Drivers Licence.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.