Administration & Events Coordinator

About Us:

We are a passionate team dedicated to transforming the landscape of youth homelessness. Our values of Collaboration, Innovation, Excellence, Passion, and Culture drive everything we do. Join us if you're ready to make a difference. 

The Role:

Reporting to the Operations Manager, the Administration & Events Coordinator will be crucial in supporting our state managers in donor stewardship and event delivery. Based in our Sydney office, this part-time position offers a dynamic environment where you'll be part of a dedicated team.

Key Responsibilities:

Administration Support:

• Provide administrative support to three interstate offices.
• Maintain accurate donor/member data and ensure it's current.
• Manage the allocation of gifts and donations accurately.
• Handle administrative tasks related to pro bono services and gifts.
• Support donor/member onboarding processes.
• Deliver exceptional customer service as the first point of contact for Foundation inquiries.
• Perform general administration duties, including banking, reconciliations, filing, and purchase orders.

Events Support:

• Assist in operational and administrative functions to ensure successful event and fundraising initiatives.
• Attend event committee meetings, prepare papers, and take notes.
• Build and maintain relationships with event committees to enhance participation.
• Make sales calls to encourage Foundation supporters' participation in events and provide coaching for fundraising goals.
• Identify opportunities for improving functions or events.
• Attend events as required, including outside regular work hours and potentially in other states.
• Ensure accurate collection of event data.
• Manage volunteers on event days.
• Represent the Foundation at industry events.

About You:

The ideal candidate should have a strong background in administration and events, preferably in the nonprofit sector. You should possess:

• Excellent stakeholder management skills.
• Ability to thrive in a small, fast-paced team environment.
• Exceptional interpersonal and communication skills.
• A passion for face-to-face engagement and building relationships.
• Willingness to innovate and explore new approaches to engagement and fundraising.
• Ability to handle various tasks and motivate stakeholders.
• Strong time management skills and ability to meet deadlines.
• Self-starter mentality with resourcefulness and initiative.
• Proficiency in Microsoft Office and CRM databases.

How to Apply:

Please email your resume & a cover letter to briefly introduce yourself to **********@pif.com.au.

Join us in positively impacting the community and be part of our journey to end youth homelessness.