Administration Manager & Company Secretary

Richmond Vanadium Technology, an ASX-listed (RVT) company and owner of the esteemed Richmond Vanadium Project in North Queensland, is seeking a qualified individual to fill the position of Administration Manager & Corporate Secretary based in the Perth CBD.Reporting directly to the Managing Director, the Administration Manager & Corporate Secretary will play a pivotal role in ensuring the smooth operation of the Perth office while undertaking a diverse array of responsibilities, including but not limited to:Operations:

• Coordinating annual strategy meetings in collaboration with the Managing Director
• Managing day-to-day operations of the Perth office, including facility management, office equipment, and supplies
• Overseeing IT management and liaising with IT service providers
• Handling travel bookings and itineraries, both domestic and international
• Managing all legal agreements and insurance requirements
• Coordinating HR functions, including onboarding new team members and organising staff training

Company Secretary:

• Ensuring compliance with statutory requirements and internal policies
• Coordinating Board meetings, preparing agendas, and taking minutes
• Maintaining governance policies and procedures for corporate governance compliance
• Coordinating Annual General Meeting notices and results
• Managing ASX announcements and shareholder communication

Finance:

• Providing oversight for internal bookkeeping and external financial consulting services
• Approving invoices and managing creditor payments
• Reconciling monthly payroll and company credit cards
• Managing term deposits and liaising with corporate bankers and auditors

Marketing & Event Management:

• Collaborating with communication consultants on marketing strategies and major website updates
• Planning internal and external events, including conference participation and team functions
• Contributing to marketing materials, such as investor presentations and conference materials
• Designing, planning, and completing the Annual Report

Land Management & Tenement Access:

• Facilitating the compilation of tenement reports, including annual reports, expenditure reports, and renewals
• Coordinating the submission of mining lease applications
• Managing the preparation of the annual environmental report
• Generating monthly Notice of Entry forms for affected landowners, in collaboration with environmental consultants and the Chief Resource Geologist
• Overseeing the coordination of Conduct & Compensation Agreements with affected landowners

The ideal candidate will possess:

• A minimum of 5 years of experience managing a small to medium-sized office
• Prior experience in an ASX-listed company (essential)
• Strong attention to detail, organisational skills, and a positive attitude
• Ability to work independently, prioritise tasks, and escalate issues when necessary
• Interest in identifying continuous improvement opportunities
• Flexibility and adaptability in a dynamic work environment
• Excellent interpersonal and communication skills
• Proficiency in Microsoft Office suite

Please note that only candidates with relevant experience and authorisation to work in Australia will be considered. Australian Permanent Residents or those with necessary work permits currently residing in Australia are eligible to apply.Job ID: 38007 YSYasmin SteelHi, I'm Yasmin. The most effective way to apply for this job is to do so online now. Please note, we are only able to consider people with appropriate and relevant experience, and who are either Australian Permanent Residents or have the necessary permits to work in Australia.