AddressThe School
Brisbane Grammar School is a non-denominational boys’ school of about 1800 students (Years 5 to12) overlooking the Brisbane CBD. The School maintains a 150-year strong tradition of academic excellence, extensive cocurricular activities and student wellbeing programs. We are fortunate to have a team of dedicated and professional staff who provide an exceptional learning environment responsive to the needs of our students.
Our Community
At Brisbane Grammar School, we take pride in our dedicated and professional staff, who are part of the School's achievements. The School values professionalism and fosters a dynamic culture of innovation and collaboration. The School supports creativity within a supportive environment where teamwork is encouraged both within and across disciplines.
Application Process
We welcome applications from individuals with diverse backgrounds and perspectives, recognising the contributions they bring to our community. Before applying, we encourage you to review our website and social media platforms to gain insight into what it means to be a part of Brisbane Grammar School. Familiarise yourself with our key policies and procedures on our website to navigate the recruitment process seamlessly.
Child Protection Commitment
At Brisbane Grammar School, the safety and wellbeing of our students are paramount. The School is committed to protecting children and young people from harm. We require all applicants to undergo a screening process prior to appointment. Candidates must disclose any information relevant to their eligibility to engage in activities involving children.
About the role
The Administrative Officer is responsible for overseeing and coordinating the daily operations of the Cocurricular Directorate and supporting the Deputy Headmaster Cocurricular. This includes administrative support and ensuring efficient and effective operational procedures. The role requires strong organisational, communication, and multitasking skills to support the smooth functioning of the directorate.
This is a part-time opportunity (0.9 FTE).
Key Responsibilities
Administrative Support
- Manage the day-to-day administration tasks
- Maintain accurate and up-to-date records, files, and databases (Microsoft office and Synergetic)
- Perform general office duties such as photocopying, scanning, printing/binding documents.
- Assist in mail merges and bulk communications.
- Booking of meetings and venues.
- Find time for all participants in meetings.
- Order catering and maintenance services for meetings and events.
- Booking flights, accommodations, and transportation as required
- Act as a receptionist when needed, greeting visitors, answering phones, and assisting with general inquiries
- Synergetic updates
- Student reports
- Student awards
- Student certificates
Communication
- Serve as the primary point of contact for the directorate.
- Answer and direct phone calls, emails, and enquiries.
- Assist in the preparation of reports.
- Assisted with correspondence to parents, students, and suppliers.
- Financial Administration
- Assist with budget and expense tracking.
- Process invoices, purchase orders, and reimbursements.
- Manage credit card transaction reconciliations.
Events and Program Coordination
- Assist in planning and executing events and programs
- Coordinate with vendors, suppliers, and service providers.
Desired Skills and Experience
- Proven experience as an Administrative Officer, Office Manager, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organisational and multitasking abilities.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- Attention to detail and problem-solving skills.
- Ability to be resourceful and proactive
- Ability to work to a deadline
- Commitment to and ability to work collaboratively
- Demonstrate strong organisational skills
- Excellent time management skills and ability to work efficiently and with flexibility
- Excellent written and verbal communication skills
- Maintain a high level of customer service
- Maintain the highest level of confidentiality
- Organised self-starter with attention to detail
- Professional attitude and appearance
Application Process
- We welcome applications from individuals with diverse backgrounds and perspectives, recognising the contributions they bring to our community. Before applying, we encourage you to review our website and social media platforms to gain insight into what it means to be a part of Brisbane Grammar School. Familiarise yourself with our key policies and procedures on our website to navigate the recruitment process seamlessly.
