Administration Officer, Finance Hub - Financial Advisory Services , Education

We are seeking applications for an Administration Officer to work within The Finance Hub (3 staff based in South East QLD), who are responsible for providing financial processing, support and advice to schools as set out under a formal fee for service agreement. This recruitment process will also be utilised as required for any subsequent temporary vacancies that become available in the next 12 months
Job details Position status Permanent
Position type Full-time
Occupational group Education & Training
Classification AO3
Workplace Location Gold Coast
Job ad reference QLD/CO534419/24P
Closing date 08-Jan-2024
Yearly salary
Fortnightly salary
Total remuneration
Salary Other
Job duration
Contact person Diane Chisholm
Contact details 0418 779 117
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About Us:
The Finance Hub (3 staff based in South East QLD) are responsible for providing financial processing, support and advice to schools as set out under a formal fee for service agreement.
Reporting to the Finance Hub Business Manager, this role works closely with a number of schools, in particular Principals and Business Managers, that have chosen to join the Hub across the region. The successful applicant will be the primary person responsible for Hub schools day to day financial processing in OneSchool and ensuring that financial policies and procedures are adhered to.
About the Role:
Responsibilities include, but not limited to;

• Entering invoices for payment, ensuring correct coding and tax treatment and processing of payment runs
• Raise purchase requisitions and purchase order maintenance
• Corporate Card transaction processing and reconciliations
• Bank reconciliation and management of the Manual Matching screen, including receipting
• Assistance with accounts receivable, including receipting, creation of individual/bulk invoices, invoice cancellations and parent refunds
• Asset processing, including creation and disposal of assets
• Preparation and posting of journals
• Review of BAS and correction of GST errors
• Coordinate completion of end of term Systems Evaluation Checklist
• Prepare budget adjustments in SBS Finance for Principal approval

Please refer to the attached role description for any mandatory requirements for this position.
How to Apply:

• Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and
• A 2-pg written statement in response to the attached role description.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace.
Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote and .
For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.
Documents
Before applying for this vacancy please ensure you read the documents below.
Role Description
Information Package for Applicants