Administration Officer , Queensland Building And Construction Commission

The purpose of this position is to provide high quality, administrative and operational support to the Regulatory Services Group.
Job details Position status Permanent
Position type Flexible full-time
Occupational group Administration
Classification AO4
Workplace Location Flexible
Job ad reference QLD/540175
Closing date 05-Feb-2024
Yearly salary
Fortnightly salary
Total remuneration
Salary Other
Job duration Permanent
Contact person Ilma Keranovic
Contact details ilma.keranovic@qbcc.qld.gov.au
Access the
Work flexibly from either Brisbane or one of our regional centres; Cairns, Gold Coast, Mackay, Maryborough, Rockhampton, Toowoomba, Townsville, Sunshine Coast (subject to office availability).
Key Outcomes and Accountabilities
The accountabilities of this role are to:

• Deliver a comprehensive administrative support service to the Regulatory Services Group including:

• organising and coordinating divisional events, workshops, and training sessions, including venue booking, catering, and attendee management
• preparing and distributing agendas and minutes of meetings
• identifying and updating the Group's risks, issues and actions
• conducting monthly credit card reconciliations
• overseeing office supplies and equipment, including inventory management and maintenance to ensure smooth operation of the division
• maintaining currency of the Group's organisational chart and support inductions
• identifying and managing archiving, scanning and electronic filing as required
• ensuring the accuracy of the Group's system permissions
• co-ordinating and arranging the regional office's travel requirements
• Assisting with the coordination, review and validation of Group reporting dashboards, reports, and presentations.
• Assisting with special projects as assigned, demonstrating flexibility and adaptability to changing priorities.
• Maintaining governance around Group processes, procedures and registers.
• Champion and support Workplace Health and Safety initiatives and activities

Candidate Attributes * Manage information from a range of systems to provide accurate and timely reports and documents with a good knowledge of different IT systems.

• High level interpersonal, oral, and written communication skills, with the ability to consult, communicate and problem solve with all levels of staff.
• Demonstrated organisational skills and the ability to prioritise work in providing administrative support.
• Work independently with minimal direction and collaboratively in a team environment.
• High levels of integrity and demonstrated ability to maintain confidentiality.
• Demonstrated understanding and awareness of Workplace Health and Safety obligations in Queensland.

To apply for this opportunity, please submit your resume and a statement of suitability (maximum of 2 pages) outlining your skills and experience relevant to this role.
Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote and .
Applications may be used to employ applicants in identical or similar vacancies for a period of up to 12 months from the closing date of this vacancy.
Documents
Before applying for this vacancy please ensure you read the documents below.
Information Package for Applicants
Role Description