Administration Officer - Timetabling Operations

Administration Officer - Timetabling Operations 

• Responsibility for complex operational timetabling activities
• Provide support for student timetabling enquiries
• Full time ongoing position based in Launceston - other campuses considered for ideal candidate
• Challenging, student focused role within a supportive team environment

About the opportunity

The Administration Officer - Timetabling Operations plays a critical role delivering enhanced student experience and student centricity with a primary responsibility for the provision of Timetabling Operations as part of the Learning and Teaching Operations Team in the Schools of Nursing and Health Sciences within the College of Health and Medicine. 

With responsibility for operational timetabling activities the role operates at the interface between students, teaching activities and University systems and is integral to the delivery teaching across both Schools by ensuring teaching activities align with course and unit scheduling and that allocation of activities produces an effective and efficient timetable for staff and students that optimises resource and aligns with unit and professional experience requirements.  The role also provides support for student timetabling processes in relation to class allocation and in responding to and resolving student timetabling enquiries.

What you’ll do:

• Responsible for collecting and analysing data, integrating information and utilising timetabling systems to produce and provide timetabling allocations, priorities and constraints.
• Respond effectively and in a timely fashion to a wide range of student timetabling enquiries in a student-centred, solution focused and efficient manner.
• Actively contribute to a culture of continuous improvement through annual review cycles, by identifying and implementing opportunities for self, team and process improvement.
• Provide interpretation and advice and make decisions and recommendation to academic and professional staff, and students to ensure consistent, high level timetabling outputs.
• Working closely with Academic Scheduling and academic staff, conduct investigations and recommend and implement variations within and outside published timetables.
• Under the guidance of the Executive Officer, Learning and Teaching Operations develop, implement and maintain timetabling procedural, reference and training documentation.­

What we’re looking for:

• Completion of a diploma level qualification with relevant work-related experience or an equivalent combination of relevant experience and/or education/training.
• Extensive administrative experience and the ability to take responsibility for initiating, developing, implementing, and evaluating administrative processes within a complex organisation.
• Demonstrated interpersonal and negotiation skills and the ability to develop and maintain effective and outcome-focused partnerships.
• High level organisational skills with the ability to meet tight deadlines, work under pressure and prioritise tasks in a complex and ever-changing work environment.
• Highly developed oral, written, and analytical skills, along with the ability to extract, analyse and integrate information from multiple sources, solve problems and think flexibly to develop solutions. 
• A team player with an ability to work independently, use initiative, maintain confidentiality and use sound judgement.

Salary details

Appointment to this role will be at HEO 5 and will have a total remuneration package of up to $99,698 comprising base salary within the range of $76,302 to $85,212 plus 17% superannuation.

How to Apply

• To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience.  You do not need to separately address the success criteria.
• For further information about this position, please contact Anthony McHugh, Business Manager - School of Nursing, **************@utas.edu.au or 03 6226 2***.
• Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
• Please refer to the attached Position Description Below for full details.

 Position Description - 499571 - Administration Officer - Timetabling Operations.pdf

Applications close Thursday, 18 January 2024, 11.55pm

To be eligible for this position, you are required to have Australian citizenship, permanent residence or a current valid visa that allows you to fulfil the requirements of this role.