AddressThe Opportunity
Emerson Health is looking for an organised and motivated administration assistant seeking a Launceston-based role.
The purpose of your position is to support day-to-day tasks that ensure the smooth running of our operations.
This is initially a casual role for 3-6 hours a week (days and hours by negotiation), with scope to increase to permanent part time (20 hours per week) as you become familiar with our software and systems, and in line with operational requirements.
You will be working closely with Emerson Health’s Managing Director and once trained and meeting capability standards, there is scope for you to work from home on a flexible basis.
About Emerson Health
Our values are Anything is possible, Meaningful Impact, Passion for progress, and We thrive together.
To find out more about us, please visit our website at https://www.emersonhealth.com.au/ or you can have a look at our LinkedIn page: https://www.linkedin.com/company/emerson-health
Role Outcomes
Your role will be varied. An outline of what you might be working across in a permanent part-time capacity includes:
- Monitoring and filing emails and tracking tasks using Google platforms and our project management tool, Asana
- Manage calendar appointments and travel planning
- Manage digital filing for project delivery and operational matters
- Co-ordinate marketing activities, using Calendly, LinkedIn and Canva
- Assist with expense management and reporting using HubDoc and Xero and ensure monthly and annual financial accounting/reporting events are observed
- Set up new projects using our tracking tools in Harvest, Asana and Google Workspace
- Update our customer relationship management tool, Pipedrive
- Liaise with team members and support completion of standard contracts and agreements
- Assist with administrative tasks relating to active projects, such as liaison with venues, or preparation of event registration tools (Calendly)
- Assist with documenting and standardising repeating processes with support from the Managing Director
- Undertake other Personal Assistant tasks and project management on behalf of the Director.
If you have never worked with any of the above software, or processes before, but you meet the ‘About you’ below - we would love to hear from you. If you're willing to learn, we're willing to show you the ropes and support your professional development.
About you
- Sharing our values, and the mission and vision of the organisation.
- You will be able to maintain trusted and respectful relationships with our passionate and talented team and business partners.
- Proactive, anticipating needs ahead of time, and solution-oriented
- Able to efficiently and effectively triage competing priorities
- Excellent verbal and written communication skills and attention to detail.
What we can offer you
- Option to work during term times only and during school hours. Once established, the flexibility to work from the location and during the hours that suit you (subject to operational requirements).
- Phone allowance and Apple laptop
Applying
Emerson Health is committed to creating a diverse and inclusive workforce. We aim to create a workplace that celebrates the diversity of our employees and clients. We encourage applications from Aboriginal and Torres Strait Islander people, people living with a disability, members of the LGBTQI+ community and people from culturally and linguistically diverse backgrounds.
Please include your CV (in PDF) and a short video explaining why the role is of interest to you by close of business on Friday 24 May 2024. We may commence interviewing before this advert closes.Please do not contact us about this role through other channels. Thank you!
