Administration Specialist

Be part of an organisation with a meaningful purpose and impact
Plan for your future with a generous 17% superannuation allowance
This is a part time, continuing (permanent) opportunity
Based at Princess Alexandra Hospital -located in Woolloongabba
About UQ
As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of are available, such as:
26 weeks paid parental leave or 14 weeks paid primary caregiver leave
17% superannuation contributions
17.5% annual leave loading
Access to flexible working arrangements including flexible start/finish times.
Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
Salary packaging options
About This Opportunity
We are actively seeking a dynamic and collaborative Administration Specialist, locally knowns as ‘Administration Officer’, to join The Centre for Health Services Research (CHSR). This role, reporting to the Centre Manager, requires a highly motivated individual to ensure the effective and efficient operation of CHSR. This position will be based at our PA Hospital campus but will provide essential administrative support to staff and students across both Herston and PA Hospital campuses. Collaboration with colleagues supporting the Herston campus will be a key aspect of this role. If you are adaptable, motivated, and ready to contribute to operational success, we welcome your application.
Key responsibilities will include:
Provide high level administrative support and office coordination for the team, function or department
The initial point of contact for enquiries, including responding to routine and non-routine queries involving interpretation of policy and procedures
Maintain the calendar, including reminders and the organisation of meeting papers, speaking arrangements and other commitments
Maintenance and promotion of CHSR through centre website and via social media platforms
Competently utilises a range of desktop-based programs and management information systems
Liaise with internal and external stakeholders to maintain relationships which support the operational outcomes for the office/function/department
Process and/or drafts office correspondence for stakeholder review
Develop and maintains standard operating procedures for the effective and efficient functioning of the office
This is a part-time (50%), continuing (permanent) position. Wed, Thurs and Fri
At HEW level 5, the full-time equivalent base salary will be in the range $75,878.89 - $84,342.92 plus a generous super allowance of up to 17%. The total FTE package will be up to $88,778.30 - $98,681.22 annually. As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.
About You
A degree or diploma with subsequent relevant experience or secretarial administrative experience or an equivalent combination of relevant experience and/or education training.
Demonstrated skills in providing a high level of customer service, including effective interpersonal skills.
Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)
Demonstrated understanding of digital marketing and social media platforms
Effective organisational, time management and problem solving skills
Experience working as a team member in a busy environment.
Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge
In addition, the following mandatory requirements apply:
Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
Mandatory Immunisations: It is a condition of employment for this role that you will be required to provide evidence of immunisation against certain vaccine preventable diseases.
Questions?
For more information about this opportunity, please contact . For application queries, please contact stating the job reference number (below) in the subject line.
Want to Apply?
All applicants must upload the following documents in order for your application to be considered:
Cover letter addressing the ‘About You’ section
Resume
Other Information
At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on . We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be , , , , or . Accessibility requirements and/or adjustments can be directed to
If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.
Applications close: Sunday 14th January 2024 at 11.00pm AEST (Job Reference Number: R-32910). Please note that interviews have been tentatively scheduled for Wednesday 24th January 2024.