Administration Support Officer

  • We have an exciting 12 month part-time opportunity for a Administration Support Officer working Wed - Fri

  • Great team and work environment
  • Flexible hybrid working arrangements are available

Our purpose is to keep Victorians energy safe and ensure energy is used confidently. Through education, regulation and enforcement, we work to ensure that energy safety, supply and efficiency are a priority in Victoria and something our customers can be confident in. Our people come from a wide range of professions with diverse skills and experience driving the success of ESV.

About the opportunity

We have an exciting 12-month, part-time opportunity for a Administration Officer to play a key role in providing excellence in customer service and administration. (Working days will be Wednesday to Friday).

You will contribute by:

• Provide the following support to RO team
• Assist with procurement management
• Order Personal Protective Equipment (PPE)
• Co-ordinate travel arrangements
• Co-ordinate and take minutes for meetings with internal and external stakeholders
• Assist with records management using TRIM
• Assist RO staff with preparing correspondence including exemption applications, management plans, electric line on public land exemptions and incident reports
• Coordinate and update relevant documentation and systems for annual fee change
• Provide project Administration Support for RO as requested
• Triage technical enquires and allocate to relevant Compliance Officers
• Manage the relevant pages and content of ESV's intranet (MyESV) and ESV's website
• Provide support to the ESV Administration Team. Actively participate in monthly administration meetings and assist with administrative projects as required.
• Coordinate training and assist with related setup requirements

About you
To be successful, you'll have:

• Experience in the provision of general administrative support including preparation of correspondence, filing, organising and updating of data bases.
• Excellent interpersonal skills, with the ability to communicate with a range of both internal and external stakeholders.
• Proven ability and willingness to provide assistance to others in a team environment and be proactive in seeking work.
• Competency in maintaining office filing and electronic and hard copy records systems, ability to take minutes and prepare routine correspondence.
• Well-developed computer skills using a range of computer software packages including Microsoft Word, Excel, PowerPoint, databases and Outlook.
• Excellent attention to detail, ability to prioritise, organise and self-manage workload in a deadline driven environment.
• Well-developed written and verbal communication skills and proven ability to be discreet and empathetic in relation to sensitive matters and maintain confidentiality.
• Ability to operate effectively with minimal supervision.
• Knowledge of TRIM and PEGA document and work management systems is desirable

How to apply

Please refer to the available position description to assess your suitability and submit your current resume and cover letter via the Apply button.

ESV will conduct relevant checks about applicants and the information provided with an application including reference checks and a satisfactory National Police Check.

For a confidential discussion, please contact Adam Murdoch via ************@energysafe.vic.gov.au.

Applications close at midnight Friday 19 April