Administration/Team assistant

Administrator - 12 months Maternity Leave cover

We are currently seeking a highly experienced Administrator to cover 12 months maternity leave for our office in Townsville. Our client has acquired the Townsville Bulk Storage and Handling (TBSH) business and has rebranded the business in the Port Services. This investment sees an expansion in supply chain capability in North Queensland. Based at the Port of Townsville, our client offers tailored end-to-end supply chain management services throughout North Queensland.

Responsibilities for the role include:

• Must have SAP experience
• Archiving, sorting and filing of employee documents, invoices and vendor information
• Collect, pack, send, lodge and distribute mail/packages
• Stationary, consumables and PPE for Stuart Loco, Wagon, Rocky, Acacia Ridge
• Employee Uniforms for Stuart Loco, Wagon, Rocky and Acacia Ridge
• Employee Travel requests for Stuart Loco, Wagon, Rocky and Acacia Ridge 
• Prep of documents for meetings and workshops 
• Special events/functions organization (R U ok day, international womens day, years of service recognition for employees) 
• Compliance Report every Monday morning 
• Meeting room and VC bookings as required
• Entering of appropriate documents into mylearning to update compliance
• Requests from ROM and ROLs
• Fuel confirmations for Stuart Prov Shed, Stuart Intermodal, Mackay and Townsville Terminal Fuel Tanks
• Fuel end of month for Stuart Prov Shed, Stuart Intermodal, Mackay and Townsville Terminal Fuel Tanks
• Update/create various PDLs as requested
• Aurizon ID pass ordering, building access requests
• Employee prescription safety glasses 
• Calendar management as required 
• Labour Hire Service entry PO creation and SES
• Ensuring all staff are trained and complied in First aid  Booking with external provider and looking at rosters 
• Rail Safety Cards and Personal locks ordered through CNW
• Document control in Howed 
• SharePoint Administrator for employee documents
• Creating service and material requisitions, contract call off PO, Direct POs
• Goods Receipting of invoices
• Balances of monthly statement
• Attached all invoices, services sheets, inspection check lists, driver repair requests into work orders in sap
• Running Blocked reports and Open purchase orders (ZRPURCH)
• Setting up new vendors in Zycus
• External Contractor Inductions  Updating SharePoint with current driver license and tickets
• General admin general cleanup of rooms and kitchen
• Supporting Admin Non-Rail Maintenance role and relieving Admin positions throughout Bulk East

About WorkPac

WorkPac is Australia's leading, privately owned recruitment provider to the mining, construction, engineering, oil and gas and health care sectors. We are proud to partner with some of the country's leading companies to deliver rewarding career opportunities. WorkPac have over 35 offices throughout Australia, this means you have the flexibility to work anywhere in Australia with us. Apply with us for ongoing access to a wide range of temporary and permanent jobs for all skill levels.

Apply Now

Click on the apply button or for more information please contact:

Joan - Recruitment Coordinator
Ph (07) 4052 2***

At WorkPac, we recognise we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer, and we encourage applications from women and Indigenous people.