Administrative Assistant - Molecular Pathology

At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.
YOUR ROLE IN OUR FUTURE
Ongoing, Part-Time (60.8 hours a fortnight) Role
The Molecular Pathology Laboratory in the Department of Pathology is looking for an administration worker to join our team to support the molecular diagnostic service. The ongoing part-time (30.4 hours per week) position presents an exciting opportunity to gain invaluable experience in this rapidly growing field. Previous experience working in Pathology, or in a science or healthcare field, would be an advantage.
You will support the Molecular Pathology Laboratory to provide the highest quality of molecular services to the patients of Peter MacCallum Cancer Centre and its external clients through the provision of day to day administrative support to the department, including but not limited to:
Request, track & follow-up requests for testing materials from external laboratories.
Telephony.
Input and extraction of data to providing basic information / reports (from a number of clerical & LIMS systems).
Understanding hospital procedures, information requirements and protocols in order to communicate and provide support to members of the public.
Liaising with clinical staff internally and external.
Working collaboratively and cooperatively with others, sharing a variety of tasks contributing to achievement of work area outcomes.
Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment.
For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary. Alternatively, please contact us using the information below for a confidential discussion.
Hiring Manager: Georgina Ryland - Team Leader
Contact Number: 03 8559 6***
Email: ***************@petermac.org
Applications Close: 11:59pm Friday 19 January 2024.
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Position Summary
To support the Molecular Pathology Laboratory to provide the highest quality of molecular services to the patients of Peter MacCallum Cancer Centre and its external clients through the provision of day to day administrative support to the department. Including but not limited to:
Input and extract of data and providing basic information and reports, from a number of clerical systems.
Analysing situations and information to ensure information is shared clearly and accurately. (Discretion is limited and bound by existing system procedures and protocols. Outcomes are monitored by a supervisor or audited by a work system).
Ensuring system content is factual, involving standard and predictable transactions.
Working collaboratively and cooperatively with others, sharing a variety of tasks contributing to achievement of work area outcomes
Providing induction training for other employees at this level.
Maintaining a good understanding of hospital systems.
Understanding hospital procedures, information requirements and protocols in order to communicate and provide support to members of the public.
Enterprise Agreement
Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025
Classification or Salary Range
HS2
Immunisation Risk Category
Immunisation Category B
Key Relationships
Internal - Clinicians, genetic counsellors, researchers, and pathology scientists
External - Clinicians, external clients and institutions
Skills
Essential Requirements
Demonstrable experience in MS Office products, Internet and Outlook
Demonstrable experience in medical audio-typing
Database experience
Demonstrable abilities to work effectively within a multidisciplinary team
Professional approach to patient pathology service confidentiality
Appropriate skills in communication
Desirable Requirements
Demonstrable understanding of pathology and medical terminology
Key Accountabilities
Key Accountabilities
Demonstrated by / Key Performance Indicators
1. Database entry of patient requests/information into pathology laboratory systems
Prompt and accurate data entry. Uses relevant pathology-related programs, packages and functions to keep track of and complete tasks effectively and efficiently
2. Sourcing and receipting of pathological specimens for testing from external laboratories
Accurate and timely request, follow up and distribution upon receipt of pathological materials
3. Screens incoming telephone calls and directs telephone enquiries
Ensures phones are covered at all times and refers calls appropriately
4. Maintenance of filing systems, general departmental and specimen slide filing
Accurate filing of records/slides to facilitate fast retrieval
5. Organise and send patient reports
Manage the printing, faxing and send out of patient reports as required
6. Other general duties
Take minutes of meetings and other events as required
Assist the staff in organising and coordinating meetings
Distribution of mail (including timesheets)
Organise documents for signoff
7. Prioritises work in response to departmental needs
All tasks completed within appropriate and specified time frames
8. Works as part of a team
Help other staff when required and be teamandndashoriented
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Peter Mac requires its staff to be fully vaccinated against COVID-19. Please contact us if you would like to discuss this requirement.
WHY WORK FOR PETER MAC
Peter Mac offer a range of benefits which support our people both personally and professionally.
Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.