Administrative Assistant

Our O&G operator client is seeking a Administrative Assistant to work within their facilities in Perth, WA Australia on an initial of 12-months contract.

Position: Administrative Assistant 
Location: Perth  
Duration: 12 months contract & potential for contract extension 
Schedule: Monday – Friday & 9 hours per day

Responsibilities:

• Event Management for internal and external stakeholders set up of group meetings / peer reviews / town halls)
• Team building events, sundowners.
• VIP events, community engagements, family day
• Adhoc Project Manager Calendar Management
• Purchasing of equipment and services
• Organize Training courses
• Organize PPE & safety equipment
• Ordering Stationery, Ergonomic supplies & Merchandise
• Coordinate Onboarding & Offboarding for internal moves for Employees, Agency Hires, Contractors and Secondees
• Involve with Office management: including workspace allocation.
• Document approvals: Coordinate the flow of all documents for approval / signature, including meeting notes & briefing materials.
• Adhoc reporting as required by function.
• Assist with site travel via INX and TABS systems.
• Assist with International & Domestic travel via CTREX system.

Communication:

• Internal
• External

Digital Support:

• Digital Signage
• SharePoint LUE
• Microsoft Teams
• i-Way management

Skills/Experience:

• High attention to detail and confidentiality required due to the sensitive nature of documentation and information that is managed by the Department.
• Excellent written and verbal communication skills as this position will interface with various internal and external stakeholders.
• Able to work autonomously or in a team environment and support the additional team members.
• Adaptable and flexible to last minute changes, requests as well as identifying process improvements for implementation across the Admin Team.
• Proficient in Microsoft Office suite.

Thanks