AddressWe are seeking an Administrative Assistant to join our Sydney legal support team on an 18-month contract working Monday to Friday, 9:00 am to 5:00 pm.
As Administrative Assistant you will work closely with the Legal Assistants to provide administrative support to legal and business services staff to enhance our client experience.
Your day to day will involve:
- Providing timely and accurate support to Legal Assistants with administrative support needs.
- Delivering high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work.
- Meeting required deadlines and negotiate alternate time frames when necessary.
- Scanning, printing, or photocopying relevant documents as and when required by the relevant practice group support colleague or Lawyer.
- Providing ad-hoc support to the group or division such as dealing with incoming mail, answering the telephone, amending documents and any other administrative duties.
- Preparing files for archiving and manage return and retrieval of files following firm guidelines.
Skills & experience:
This role would suit a client focused individual who enjoys working collaboratively. To be successful you will have:
- Impeccable attention to detail.
- The ability to work five days per week in the office.
- Demonstrated enthusiasm and proactivity in the workplace.
- Knowledge of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint).
- Strong time management and organisational skills; ability to prioritise your time across a number of busy matters.
- Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.
What we offer:
- We're a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
- We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
- We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
- We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
- For more benefits on offer such as our Agile 60 policy (ability to work from home for 2 days per week, subject to role requirements), 26 weeks paid parental leave, holistic wellbeing fund or home office allowance please click/ copy this link into your browser - https://marketing.hsf.com/20/29354/landing-pages/hsf-benefits.pdf
- Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.
Applications:
Please upload a copy of your resume via this advertisement.
We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We're a safe, inclusive, and equitable workplace and celebrate the diversity of our people.
This vacancy is managed directly by Herbert Smith Freehills Recruitment team and is not listed with any recruitment agency. Thank you.
