Administrative Officer

Job Description

• Showcase your exceptional organisational and communication skills
• Develop strong relations with external professional, industrial and government organisations
• The position is located at our Footscray Park Campus.

About Us:

At Victoria University, our aim is to be a global leader in dual-sector learning and research by 2028. Join us on the journey and help us achieve our strategic drives embedded in our Strategic Plan 2022-2028: Start well, finish brilliantly. One of the drivers “Thriving place to Study and Work” will enable us to continue to create places that our students and staff love to belong and feel immense pride.

About the Role:

The Institute for Health and Sport (iHeS) is seeking a motivated and enthusiastic Administrative Officer who will be working in the Institute Administration Office of this exciting and dynamic research institute. 

The Administrative Officer will provide high level organisation and administrative support to the Institute and its Executive and Leadership Teams.

The Administrative Officer will perform a range of tasks and functions in an effective and efficient manner to ensure high quality services are provided.

This is a full-time continuing position at a HEP 5 Classification Level, Salary range $73,852 - $84,831 per annum, plus 17% Superannuation.

About You:

• Relevant work experience in administrative duties. 
• Well-developed interpersonal skills, with the ability to interact effectively with a diverse range of staff, students and stakeholders, whilst maintaining confidentiality.
• Ability to work cooperatively within a team, along with the capability to work independently when required.
• Ability to organise and prioritise workload in a busy/demanding environment.

Duties:

An example of duties you will perform include:

• Review, develop and maintain our administrative procedures and systems to ensure efficient and effective information is provided to aid our staff, student researchers and our external stakeholders. 
• Assist staff and students with administrative processes, such as Travel, IT Assets, Reimbursements, etc.
• Undertake the administration of finance processes, utilising the Finance 1 system.
• Provide administrative support for a range of meetings and committees, including minutes, agendas, and distributing papers.

What We Offer: 

For information on our employee benefits, flexible working, discounts in private health insurance and gym memberships and salary packaging please visit https://www.vu.edu.au/staff/benefits-services-for-staff.

How to Apply:

For a copy of the position description please click here. 

Applications must include:

• A cover letter,
• Your curriculum vitae/resume, 
• Evidence of applicable qualifications, licences and registration.

Application Closing Date: Friday 12 April 2024 at 11:59pm.   

Who to Contact:

For further information relating to the position, please contact Amanda Rea, Executive Officer Flagship Research, ISHAL by email at **********@vu.edu.au.

Our Commitment to Protecting Country 

Victoria University honours its deep diversity as a foundation for collaboration and social progress. We will demonstrate sensitivity in respecting First Nation perspectives. We will ensure that we respect our Indigenous voices and commit to sustainable Protecting Country. We will take leadership responsibility, in all that we do, to improve the health and wellbeing of our local and global communities, and the planet that we share.

Victoria University is committed to inclusion, equity and diversity. VU encourages applications from women, gender diverse, Aboriginal and Torres Strait Islander people and individuals from under-represented backgrounds in this field.