AddressKEY INFORMATION
- Reporting to the Director of the Kinder
- Start date: ASAP
- Part-time hours – 15 hours per week with periods of increased hours
- Hawthorn Location | Close to PT | Local Cafes
- Roles and responsibilities include: general administrative tasks, finance support, liaison with key stakeholders, collaboration with parent lead Committee of Management, student enrolments
ABOUT WEST HAWTHORN PRE SCHOOL
We are community based, sessional kindergarten providing two programs for three-year-old and two programs for four-year-old children. Established in 1947, West Hawthorn Pre-school has been providing enriching learning experiences for over 70 years. We are a friendly, caring and respected, not-for-profit pre-school and can be found nestled amongst the peaceful and leafy surrounds of Smart Street Reserve.
Our programs are based firmly on the philosophy that children’s work is play. We strive to ignite joy, curiosity, persistence and resilience in our children and to foster each child’s self-esteem in a relaxed and stimulating environment. West Hawthorn Pre-school is committed to Child Safety and Wellbeing and we have policies in place to ensure the wellbeing of our children. We have zero tolerance to child abuse. We embrace diversity, celebrate uniqueness, and respect children and families from all cultures.
West Hawthorn Pre-school is proud of its excellent reputation and was assessed in 2022 as ‘Exceeding the National Quality Standards’ across all 7 Quality Areas.
West Hawthorn Preschool is treasured by its children, families and staff and we know it is a special place to play, connect and work.
ABOUT THE ROLE
The role of the Administration Officer is to provide administrative support to the Director and the Committee of Management (the Committee) (employer), enabling centralisation of all administrative tasks for WHPS. Assisting the Director and the Committee with the efficient administration of the service in accordance with all applicable legislation and regulations, including the Education and Care Services National Law (National Law) and Education and Care Services National Regulations.
Responsibilities include:
- Business administration tasks such as report preparation and filing
- Liaison with external organizations, such as the Department of Education, ELAA and Boroondara Council
- Staff onboarding and maintaining personnel files
- Payroll management including timesheets, leave records, and payments
- Bookkeeping duties using Xero, collaborating with the Treasurer on financial reports and budgeting
- Enrolment management, correspondence support, and website maintenance
- Team collaboration and adherence to safety procedures
ESSENTIAL SKILLS AND COMPETENCIES
Skills and Knowledge
- Extensive experience in the administration of records, financial accounts and administrative procedures
- Strong interpersonal and communication skills
- Able to work independently and use initiative
- Highly organised and detail focused
- Confident at problem solving and troubleshooting when necessary
- Responsibility for follow up and completion of allocated tasks/projects
- Work in a cooperative, flexible and professional manner with the Committee, the Director, Teachers, all staff and the kindergarten families, as well as other service providers.
Essential Requirements
- Experience in a related field, such as administration, business management or financial reporting
- Proven organisational skills and the ability to maintain organisational methods that others can follow
- Strong problem solving, critical thinking, interpersonal, and verbal and written communication skills
- Proficiency with office communication tools, including the Google product suite and ability to learn and utilise relevant system tools e.g. for bookkeeping
- Ability to plan for and keep track of multiple tasks and deadlines
- Willingness to continue building skills through educational opportunities
- Must hold and maintain a current:
- Working with Children Check
- Police Check
- First Aid
- 2 Professional Referees
How to Apply
For more information and full position description please contact Bec or Erica at **@westhawthornpreschool.org
You can apply with a cover letter and your CV to the seek link, or email to **@westhawthornpreschool.org
All roles require pre-screening such as a referee check and WWC checks, as outlined in the position description.
APPLICATIONS WILL BE REVIEWED ON SUBMISSION and contact will be made for an interview if appropriate. CLOSING DATE: MAY 29
