Administrative Officer (Aaep) - Miles State High School

Miles State High School is seeking a dedicated and dynamic individual to join the team as an Administrative Officer (AAEP). This is a temporary part-time position (0.52 FTE or 37.5 hours per fortnight) until 5 July 2024, unless otherwise determined. The successful applicant will have demonstrated strong administrative and communication skills. Previous administrative experience including high level technology skills is highly desirable.

About Us:

With a school motto of "Strive to Achieve", at Miles State High School our partnership in learning is based on ensuring that our students are being prepared for an ever-changing future and that their learning engagement facilitates the pathway of their chosen profession. We consistently and proactively provide our students with many varied learning opportunities and effective resources to engage in a curriculum that supports technology, sport, science, humanities and the arts. These opportunities are delivered in modern facilities that include state of the art Trade Training Centre, a new hospitality kitchen, science laboratories, agricultural operations site, sporting ovals and undercover areas to name a few.

Within our school and the greater community, it is our focus to ensure we are all ‘Partners in Learning' in order to develop and support the high standards and high expectations that positively impact and develop our students to become global citizens who value learning and community citizenship.

About the Role:

Responsibilities include, but not limited to;

• Undertake routine activities including reception (telephone and counter enquiries), arranging appointments, correspondence and general administration, maintaining school records, such as incident reports, student admissions, enrolments and departures, processing incoming and outgoing mail and email, and once approved, ordering and arranging student transport for sport excursions, trips and other school activities.
• Perform a variety of other administrative or support services for school support staff, including printing of timesheets, leave applications and rosters, assisting with arranging approved relief for school support staff as directed.
• Administer day to day financial matters (e.g. process payments and orders, receipting, banking, reconciling invoices for payment, follow-up on late payments as directed by Principal or Business Manager. Input and export financial data to/from OneSchool.)
• Assist with organising of school hire schemes and arrange bookings for community use of school facilities; undertake stock-takes of school plant and equipment.
• Prepare minutes of meetings, policy documents, reports, forms, newsletters, prospectuses, memorandums, examination papers, class notes and school Annual Reports. Draft, check correspondence, with guidance from the Principal or Business Manager concerning correspondence of a non-routine nature.

Please refer to the attached role description for any mandatory requirements for this position. 

How to Apply:

• Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and
• A 2-pg response to the “How you will be Assessed” section of the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. 

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. 

Applications from recruitment agencies will not be accepted. 

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE). 

The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies. ( https://alt-qed.qed.qld.gov.au/working-with-us/induction/department/human-resources/inclusion-and-diversity#:~:text=Pathways%20to%20Parity,participate%20fully%20in%20our%20workplaces. ) 

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