Administrative Officer, Edens Landing State School

An opportunity exists for a Administrative Officer to join our team at Edens Landing State School. This exciting opportunity will allow the successful applicant to undertake routine activities including reception, arranging appointments, correspondence and general administration, while contributing to the effective and efficient administrative management of the school, by providing relevant and timely administrative support to the Principal, Deputy Principals and Business Manager.

About our school:

Edens Landing State School is a great school situated in the Logan, Albert, Beaudesert District of the South East Region. The school has a current enrolment of over 700 students and boasts great results across all classes and wonderful support from our P&C. At Edens Landing State School we focus on ensuring all of our work is centred on improving our students. We are a school which places great emphasis on Learning, Engagement and Relationships.

Your role:

As the Administrative Officer you will have responsibility for the following:

• Perform a variety of day to day administrative and support services that are routine in nature and directed by the Principal or the Business Manager.
• Undertake routine activities including reception (telephone and counter enquiries), arranging appointments, correspondence and general administration, maintaining school records, such as incident reports, student admissions, enrolments and departures, processing incoming and outgoing mail and email, and once approved, ordering and arranging student transport for sport excursions, trips and other school activities.
• Perform a variety of other administrative or support services for school support staff, including printing of timesheets, leave applications and rosters, assisting with arranging approved relief for school support staff as directed.
• Administer day to day financial matters (e.g. process payments and orders, receipting, banking, reconciling invoices for payment, follow-up on late payments as directed by Principal or Business Manager.  Input and export financial data to/from OneSchool.
• Assist with organising school maintenance and safety inspections as directed by the Principal or Business Manager; assist with the operation and control of school hire schemes and arrange bookings for community use of school facilities; undertake stock-takes of school plant and equipment.
• Prepare minutes of meetings, policy documents, reports, forms, newsletters, prospectuses, memorandums, examination papers, class notes and school Annual Reports. Draft, check correspondence, with guidance from the Principal or Business Manager concerning correspondence of a non-routine nature.
• Communicate with internal and external stakeholders (e.g. school and departmental staff, parents, students, and community members); provides information and advice in line with school policies and/or Principal directives; and demonstrates empathy, emotional understanding and support.
• Apply day to day independence in determining work schedules and sequences within a well-defined environment with regular managerial supervision.
• Other duties, consistent with the duties and responsibilities of the position as directed by the Principal, Business Manager or nominated delegate.

Mandatory requirements:

• When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Interested? To apply:

• Attach a brief resume including contact details for 2 referees (one of whom should be your current supervisor)
• Attach a maximum 2 page written response outlining your suitability for the role referring to the key capabilities identified in the attached role description.
• Please note: Engagement in this position is subject to the person fully satisfying the COVID-19 vaccination requirements outlined in the attached Candidate Information Fact Sheet 2022. Applicants are asked to submit evidence of their COVID-19 vaccination with their application.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.