Administrative Support Officer (526808)

The role:

• Contribute to the efficient and effective workflow and sharing of information with key stakeholders by providing a single focal point for incoming and outgoing communications and documentation for the Director. 
• Coordinate and distribute significant and confidential documents to senior stakeholders for feedback on issues along with supporting materials.
• Maintain an efficient and effective records management using departmental information systems; sort requests, coordinate responses and track the status of requests and enquiries, ensuring timely responses to the relevant internal and external parties.
• Provide high quality and timely secretariat services, including the preparation of agendas, minutes and meeting papers, for any governance, advisory or working groups established for the HWPU.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

The Health Workforce Planning Unit (HWPU) aims to shape Tasmania’s health workforce to better meet the needs of the community and the workforce. To achieve this, the HWPU is:

• coordinating the delivery of the Health Workforce 2040 workforce strategy
• contributing to national and state health workforce planning
• engaging and collaborating with stakeholders to identify workforce barriers and opportunities.

Details of Appointment

Permanent, full time, day worker position working 76 hours per fortnight, commencing as soon as possible.

*notwithstanding hours may be negotiated with the successful applicant

• Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time and part time vacancies.

Salary: $71,661 - $77,455 per annum. Our Employer 11% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022

Eligibility:

The Head of the State Service has determined that the person nominated for this job is to satisfy a pre‑employment check before taking up the appointment, on promotion or transfer. The following checks are to be conducted:

1. Conviction checks in the following areas:

1. crimes of violence
2. sex related offences
3. serious drug offences
4. crimes involving dishonesty

1. Identification check
2. Disciplinary action in previous employment check.

How to Apply

Apply Online.  Please click the "Apply" button on this screen.  This ensures important questions about you are answered. 

You will be prompted to complete a 1-2 page application outlining your experience, skills and knowledge as they relate to the attached Statement of Duties.

Please note:

• We do not require a separate statement addressing the selection criteria.
• All attachments must be in Microsoft Word or PDF format.
• Referee details are submitted as part of the online application so make sure you have the contact details of two referees before applying.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Applicant Guide, Statement of Duties, prior to applying for an overview of the duties, program, selection process and selection criteria.

Statement of Duties

•  526808 Administrative Support Officer Band 3 (February 2024) CSU.pdf
•  526808 Administrative Support Officer Band 3 (February 2024) CSU.docx

Applicant Guide

For more information (Contact Officer)

Helen Mulcahy

Position: Acting Director – Health Workforce Planning Unit
Phone:  (03) 6166 1***
E-mail: *************@health.tas.gov.au

Important information

The email account you provide when submitting job applications will be used in correspondence to you.  It is important that this is kept up to date and monitored regularly.

To update your email address (or contact number), log in to www.jobs.tas.gov.au and look for “Existing applicant login” where you can update your details

The Department of Health values workforce diversity and recognises the value each person offers which is shaped by their unique characteristics, background, experiences, knowledge, skills, values and perspectives.