Administrator - Reception & Administration Support

Whitehaven Coal is proud to be the leading Australian ASX-listed producer of premium-quality coal. We currently operate four mines in NSW and we’re excited to grow our QLD operations via the announced acquisition of 100% of BMA’s Daunia and Blackwater coal mines in the Bowen Basin.   

Our STRIVE Values connect us and define how we behave. Whitehaven Coal award, recognise and celebrate individuals and teams going above and beyond the requirements of their role to deliver excellent outcomes while demonstrating our Values of Safety, Teamwork, Respect, Integrity, Value and Excellence. 

About the Role  
Whitehaven Coal have a new exciting opportunity as Administration Support & Reception to provide proactive administrative support to the Brisbane office and respective teams within the office.  

What You’ll Do  
Reporting to the Office Manager your role will consist of: 

• Arrange all travel and accommodation bookings, following relevant policies 
• Updating and maintain staff lists, organisational charts, distribution lists. 
• Arrange meetings, including organising equipment requirements and assist with the creation and preparation of correspondence for internal and external clients 
• Program and file documentation and set up and maintain group filing 
• Monitor and, when required, purchase stationery and other office supplies. 

What You’ll Bring  

• At least five years’ previous administration experience. 
• Experience working with Senior Level Management.  
• Display exceptional communication skills with an emphasis on a working team environment. 
• Intermediate level skills in MS Office (Word, Excel, Outlook, PowerPoint); 
• High levels of organisational, time management, and problem-solving skills; 

Why Whitehaven Coal  

• Career development, mentorship and coaching 
• 26 wks. Paid Parental Leave   
• Competitive salary packages, with salary sacrificing options (local living & novated leases) 
• Employee referral scheme - $4000 for successful referrals! 
• Employee Discounts: groceries, petrol, fashion, entertainment plus more  

Whitehaven Coal is committed to increasing the representation of women and Aboriginal and Torres Strait Islander peoples in the workplace. We strive for an inclusive workplace that engages people from diverse backgrounds and welcomes diversity of gender, culture and experience. 

Whitehaven Coal is working with the RSL Employment Program to support veterans and partners of current or former Defence members in finding meaningful and sustainable employment. If you would like assistance with your application, you can reach out to the program via the following link: https://www.rslqld.org/find-help/employment 

Whitehaven Coal is an endorsed Circle Back Initiative Employer. 

To be considered for this position you must have the right to work in Australia. 

Reward. Opportunity. Recognition. Great Place to Work.