Advisor, Document Control

Eden Ritchie is seeking an Advisor, Document Control who will be responsible for project Document Control activities to support successful delivery of the Project.

• 2 year contract with possible extension
• Brisbane CBD location

As the Advisor, Document Control, your key responsibilities will include:

• Review the Project Document Control Management Plan ensuring adherence to the plan throughout the Project lifecycle.
• Define document management processes and support all users of the document management processes to ensure processing of documents and communications are compliant, efficiently, and timely captured.
• Continually assess the solutions provided for document and information management activities and services provide feedback for ongoing improvements.
• Ensure all documents and information provided to the Project team are securely stored, tracked, and responded to by the relevant team members and external parties responded within relevant service levels.
• Utilise, retrieve, and update procedures, databases or information systems to ensure effective and efficient service delivery through relevant, accurate and accessible information, for example – document management systems, web pages, business directory, filing systems, updating procedure manuals, distribution or mailing lists, etc.
• Coordinate the complex review and approval processes for Program related documentation.
• Develop and maintain workflows in the Document management System.
• Administration of Project data sources such as Team Binder, MS Teams and SharePoint and others.
• Ensure documents generated by the Project are stored in compliance with the Department and Queensland State Record Keeping Policies.
• Assist in the preparation of complex correspondence, reports, briefing notes, submissions, and other correspondence in accordance with departmental standards.
• Undertake administrative tasks required to support the control and distribution of Program documents and information.
• Provide administrative, secretariat and/or project support to committees, working groups or teams concerned with delivering or administering policies consistent with the branch business plan, and the department’s strategic direction.

Highly desirable:

• Demonstrated ability to work in a major project environment would be highly regarded.
• Previous experience with Team Binder.

If this role sounds like you, please APPLY NOW submitting your resume in WORD format.If you would like more information or to discuss the role, please contact Alison Detaille on 07 3230 0038.Job Reference: 610331