Alumni And Event Coordinator

The Alumni and Events Coordinator is a member of the Alumni & Community Relations team and reports to the Head of Alumni & Community Relations. The Alumni & Community Relations team is responsible for nurturing relationships with the wider School community through communications, events and relationship-building. It co-ordinates the School’s major events as well as Alumni and support group activities. It is also responsible for the School’s archives, and contributes to printed publications, including Light Blue and The Corian. Its objective is to engage the community through activities that foster connection, trust and advocacy to support the School’s enrolment and fundraising goals. 

About us 

Geelong Grammar School is one of the world’s leading co-educational boarding and day schools. Offering exceptional educational opportunities across four campuses from Early Learning to Year 12, Geelong Grammar School is committed to making a positive difference for students, staff and the community. We believe in prioritising wellbeing, adventure, creativity and academic rigour, and we value wisdom. 

About the role 

The Alumni and Events Coordinator is responsible for: 

• Support the delivery of the annual alumni engagement program, including the coordination of initiatives like Reunions, Careers Days, OGG Association meetings and Events, and other alumni initiatives; 
• Undertake volunteer engagement to support the alumni engagement program, such as reunion organisers, Careers Day mentors, guest speakers and international ambassadors; 
• Manage alumni correspondence, including through the alumni email inbox and phone line, referring queries to relevant staff as required; 
• Maintain alumni records, including updates to contact information, mail/email returns, and Event RSVPs; 
• Assist with sourcing and updating information for the alumni e-newsletter (OGG Update), alumni website and community magazine (Light Blue); 

About you 

This opportunity will suit someone who has previous experience in project management or coordination, ideally with a not-for-profit and/or educational environment. You must have well-developed event management or engagement experience with a proven ability to deliver initiatives with a high level of attention to detail. Excellent organisational and time management skills, including the ability to work on multiple projects simultaneously and to plan daily workloads and prioritise schedules to meet deadlines. 

Why work with us? 

Supportive management and fun, collaborative team 

Free on-campus car parking, access to the Handbury Centre for Wellbeing (Gym/Pool), lunch provided during term time and other School community benefits. 

Geelong Grammar School is committed to the safety of all students and has a zero tolerance of student abuse.  

For further details visit the Employment page on our website: www.ggs.vic.edu.au/employment 
 
Applications close at 4:00pm on Friday 8 March 2024.  

• Position Description - Alumni and Event Coordinator