Address- Contract Term: 12 Months plus possible extension.
- Hourly Rate: $55.24 per hour excluding Superannuation.
- Deakin Office – Hybrid working option (Maximum 2 days working from home)
About the Role:
The Secretariat Support Officerwill utilise policy and program experience and strong communication, organisation, secretariat, and stakeholder engagement skills to support the Reporting and Strategy team to manage divisional committees, and various Agency Whole-of-Government committees.
Responsibilities of the role include but are not limited to:
- Assisting by providing expertise and advice in specialist areas, contributing towards the Agency’s programs, activities, outcomes and initiatives.
- Assisting with internal and external stakeholder relationships, achieving work area and agency goals by providing administrative and other support.
- Managing and completing administrative functions for operational support roles within the work area.
- Providing support with preparation of written documentation, internal and external communication, briefs, policy and strategy documents and training materials.
- Providing administrative support and maintenance of internal systems and reporting functions, helping the Agency meet requirements.
- Providing assistance and advice on policy and procedural documents with the specialised work area
- Managing meeting schedules, capturing minutes, and managing action items collating and reviewing agendas and meeting papers.
- Supporting the chair at meetings
- Assessing and maintaining quality assurance processes and documentation relating to cases.
- Ensuring good record keeping and updating internal record trackers. Responsibility for Secretariat Support for the Pre-ALOC ALOC, AAT strategic function, DRF and ethics committee.
Skills and Experience
Key skills required for role/s:
- Strong and efficient organisation and prioritisation skills.
- Excellent written and oral communication skills.
- Strong engagement and interpersonal skills
- Ability to problem-solve and undertake tasks that may require research and analysis.
- Show initiative and work independently to complete tasks with limited guidance.
Eligibility/Other Requirements:
- The successful candidate will be required to undergo a pre-employment National Police History check, Worker Screening check and/or Working with Children Check (where required) and provide evidence of Australian Citizenship.
