Aps5/6 Program Support Officer

Position RequirementsThe Portfolio Management Office (PMO) administrator will be working within the Security PMO of the Security Portfolio Section (SCP). The PMO administrator will work to support projects across the portfolio, offering administrative and secretarial support for the PMO functions. This position will report to the Security PMO Assistant Director.

Duties:

• Scheduling meetings within the PMO and taking minutes during meetings and governance forums;
• Providing governance support to the PMO secretariat, to develop and manage governance papers and agendas;
• Keeping records and handling the documentation that projects produce, and entering the data needed to generate PMO reports;
• Communicating across the office, projects, and project stakeholders with information requests, schedule updates, and reports;
• Provide support to the senior staff in the office while managing competing priorities in line with the goals and objectives of the team;
• Contribute to the preparation of a range of project-related documents for key stakeholders as required, including status updates, reports, budgets, and discussion papers to manage the flow of information;
• Co-ordinating the flow of information between the PMO and its stakeholders and ensuring that the PMO responsible mailboxes are maintained and co-ordinated in a timely manner.

Skills and Experience:

• 2 years of previous project or PMO experience;
• An understanding of project management principles including planning, monitoring, evaluation, and assurance;
• Demonstrated competency in written and verbal communication skills and stakeholder engagement;
• Demonstrated capacity to learn and acquire new digital skills and get the best out of existing software;
• A positive solution and service delivery focused attitude, with attention to detail and ability to meet tight and multiple deadlines; and
• Ability to work independently and within a small team by using initiative, demonstrating resourcefulness, and managing competing priorities.

Please note: Due to the nature of this role, a minimum holder of NV1 (active) and ability to obtain NV2 or a holder of NV2 is preferred for this position.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.