Aps6 Executive Assistant

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.
Our client is seeking to engage an APS6 Executive Assistant on a contract until 28/06/2024, with an option to extend up to 30/06/2025.
Requirements:
As an Executive Assistant, you will undertake a wide variety of duties to support the Branch Heads:

• Provide high level administrative support to the Senior Executive Leadership team and broader Agency, as required.
• Proactively assist the SES with preparation for meetings, including agendas, briefing notes, and presentations and diary management and coordination, including scheduling appointments and organising travel.
• Liaise with stakeholders of all levels including the Minister's Office, and providing assistance with general enquires.
• Assist with the management of corporate functions within the team. Coordinate and reconcile financial commitments for your Branch Head consistent with policy and/or guidelines.
• Draft correspondence, briefing notes and other reporting as required, including coordinating preparation and clearance for meeting papers.
• Ensure appropriate level of governance requirements are met for all organisational documents and processes.
• Maintain and update administrative practices, systems and procedures to improve efficiency and service delivery.
• Provide strategic support and advice to Agency and undertake quality assurance for Agency products.
• Coordinate and align Agency strategic planning and engagement. Support the coordination of strategic activities for the Team including planning days, showcases and capability building sessions.
• Contribute to and implement improved practises and processes, both individually and as part of the broader Executive Advisory and Coordination of team.
• Arrange meetings and organising logistical arrangements (room bookings, refreshments and escorting external stakeholders)
• Manage the coordination of Ministerial and inter-agency engagements including Interdepartmental meetings, Steering Committees and other key engagements, as required.
• Play a key role in mentoring and developing the team's Executive Assistant cohort.
• Provide support and guidance to the broader Agency and other members of the SES team to support broader Agency operations including managing deadlines and clearances.

Position Duties:
To be successful in an Executive Assistant position you will be highly motivated and able to demonstrate:

• A high level of written and oral communication skills including using word processing, spreadsheet and presentation software packages such as MS Word, Excel and PowerPoint.
• Excellent organisational and time management skills with a strong attention to detail.
• The ability to use sound judgement, contributing to new ideas and continuous improvement opportunities
• The ability to develop and maintain stakeholder relationships including responding to stakeholder needs and expectations.
• An ability use integrity to maintain a high level of confidentiality and professionalism.
• The ability to develop objectives for short term tasks and participate in strategic planning for longer term initiatives.
• Willingness to participate in strategic planning and decision making within the work area.

Desired Skills and / or experience:

• It would beneficial for candidates to have experience and/or qualifications
• A minimum of 3 years' experience providing executive support and / or coordination to a high-profile and fast-paced organisation.
• Qualifications in management, business, administration
• Government experience either at a state or federal level.
• Experience in managing highly sensitive information and correspondence in system (e.g., CABNET)

Security Requirements:

• To be eligible applicants Must have Minimum Baseline Security Clearance.

If you feel you are a suitable candidate submit your application by hitting “Apply for this job”. Alternatively, you can call Neville Smith on 02 6268 9916 or email Neville.Smith@chandlermacleod.com for further discussion.
Please Note - The due date for this submission is 07/12/2023.
At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, people living with a disability and the LGBTIQA+ community.
You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion