Business Improvement Officer

We’re inventing the future, right here, right now, at Thales. We design the critical security solutions of tomorrow by combining the curiosity to explore, the intelligence to question and the vision to create. Together we solve complicated problems by combining our experience in the market with our leading research and development capabilities.
Our Opportunity
We have an exciting opportunity for a Business Improvement Officer to join our team based in Garden Island. The primary responsibility will be to provide project support and administrative assistance to support Above Water Systems (AWS) in delivering business and project outcomes .
Responsibilities
Your key responsibilities will include:
Provide administrative support for multiple projects to support business needs
Accurately enter and maintain data in business systems
Generate reports and summaries from business systems
Data management - maintain a customer records and file management system for each project including correspondence and project documents, in accordance with data management processes.
Coordinate the preparation, quality assurance, registration, and delivery (dispatch/email) of project artefacts (documents/correspondence) to customers, contractors and suppliers in a timely and high-quality manner.
Assistance with the production of regular Dashboards, Metrics, Project Status Reports, and CSR reports.
Prepare and/or edit meeting minutes, presentations, tables and reports.
Assist with the co-ordination of project and contract related travel arrangements (domestic and international) as required.
Assist with the reconciliation of all project and contract related travel costs (domestic and international) as required.
Prepare and process Purchase Requisitions and receipts for department and project procurements in the purchase order system.
Co-ordinate business functions, including formal invitations, catering, venue and equipment arrangements.
Ensuring project databases are maintained up-to-date at all time
Knowledge, Skills and Experience
Business Administration, Engineering, TAFE Certificate or equivalent experience
Good knowledge of MS Office and database applications
A positive can-do attitude and a desire to make a valued contribution to the team’s success
Special Requirements:
You will need to successfully clear a pre-employment medical and police check.
As a Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain an appropriate clearance. To learn more about clearances, please visit
International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role
Thales is committed to promoting and maintaining a workplace culture of shared respect that enables all of us to feel valued, do our best, and remain truly passionate about the place that we work. We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace. We encourage applications from Aboriginal and Torres Strait Islander people and individuals from diverse backgrounds.
We are also proud to be a WORK180 Endorsed Employer for Women. If you would like to know more on how we are supporting our employees, you can view our policies and initiatives here: .
Wellbeing matters at Thales, and where possible we encourage flexible working.