Business Manager

Wodonga Middle Years College is a supportive teaching and learning environment where student needs and backgrounds are reflected in the learning and design of the school. The clear strategic intention is to maximize opportunities for all students by developing their talents and challenging them to have high aspirations so they achieve their potential and become logical, self aware, collaborative and inquisitive. Importantly, Wodonga Middle Years College seeks to develop skills and competencies so students are well prepared for future study in the next stage of their education.

Wodonga Middle Years College caters for 1,000 students in Years 7 to 9 on three campuses.

The development of one Middle Years College with two campuses provides the flexibility associated with larger schools while still maintaining opportunities for the development of strong relationships and knowledge of student needs that is enhanced in smaller schools. The College also provides unique opportunities for teachers to develop extensive teaching expertise in this important stage of schooling - the middle years.

The College has created opportunities for teachers who wish to accept the exciting challenge of teaching in a uniquely authentic middle school program. The College has high expectations of its students and the staff understand the importance of engaging their learners.

Our Mission - To be a student focused learning community from which our graduates will:

¿ Be confident, capable and self-motivated.

¿ Be comfortable living in a world of diverse people, cultures, and beliefs.

¿ Be able to establish and maintain effective relationships.

¿ Be tolerant and act with empathy.

¿ Be respectful of self and others.

¿ Make meaningful contributions to society ¿ the local and global community.

¿ Demonstrates intellectual tenacity and persistence in problem solving

¿ Be skilled analytic, critical, aesthetic and creative thinkers as the situation demands.

¿ Respond positively and appropriately to change and challenges.

¿ Set high expectations for themselves and act to meet those expectations.

¿ Flourish in a digital world and be a skilled user of evolving technologies.

¿ Be aware of post school options and successfully access them.

In the Middle Years College:

* Teachers specialise in meeting needs and improving outcomes for middle years students.

* Teachers generally work in a house across year levels.

* There are improved leadership options for Year 9 students.

* The Middle Years campuses have the scope to develop a variety of programs emphasising:

Victorian Curriculum 

AVID (Advancement Via Individual Determination)

Literacy Intervention 

AAP (Academic Advancement Program)

Sporting Excellence

Civics and Citizenship

* There is a concentrated focus on transition with stronger links and co-operation with neighbourhood feeder primary schools and the Wodonga Senior Secondary College.

* Common report writing, timetabling, roll marking and student management software is used at each campus.

* There are expanded curriculum offerings for middle years including:

Strong academic studies in all areas of the Victorian Curriculum including classroom and instrumental music.

The two campuses offer languages - Indonesian, Japanese

* Middle Years programs are not restricted by timetable constraints of senior campus requirements.

* Authentic purpose - student outcomes will include the completion or production of tasks relevant to the young people demonstrated through presentations, performance, creation and event management.

* Celebrate and share the opportunities that exist with the work of the Flying Fruit Fly Circus School.

* There are strong partnerships with the wider community including tertiary institutions, community agencies, and businesses.

Wodonga Middle Years College has three campuses: Felltimber, Huon and the Flying Fruit Fly Circus School.

Your application for this position should specifically address each of the selection criteria below.  Short listing and selection will be based upon responses to these selection criteria and key responsibility areas.

KSC 1              A thorough knowledge of current financial management practices in schools.  Substantial demonstrated experience in the management of administrative services in a school setting with particular focus on the capacity to manage the delivery of the schools budgetary, financial reporting methods and principles, administrative and operational targets, including the design and development of policy and practice to support these.

KSC 2              Demonstrated capacity to provide high level of support to the Leadership Team, Teachers, Students and Education Support Staff, along with School Council, as required in accordance with guidelines, accepted practice and DET policy.

KSC 3              Demonstrated capacity to develop and implement operational policy and strategies and the appropriate resource allocation to support this development and implementation.

KSC 4              Highly developed communication skills and interpersonal skills related to work in a complex environment that includes Staff, Students, Parents, Community Members and industry personnel, and especially including the Principal being kept well informed of business management related content and a proven capacity to utilise technology.

KSC 5              Demonstrated high level competency and understanding of Department of Education software systems including CASES 21, Recruitment Online, eduPay, eduSAFE Plus, DIP, SMS, EMS, SMP, AIMS, SRP, OHS and the associated internal controls, policy, procedures, guidelines relevant to financial management and work practices within a school setting.

This role will provide the opportunity to work across a number of areas within the College.  The successful applicant will need to be well organised, have an ability to seek and find, and to support the development of best practice in financial management and the general administration of a government school.  In addition, this role involves working in a complimentary role with the College Human Resources Manager and the allocation of specific responsibilities will ultimately be determined by the operational needs of the College and according to the best match of skills and experience to achieve the best outcomes for the wider College Community.

The College Business Manager¿s role is to plan, administer and review the financial, accounting and administration activities within the College. The College Business Manager plays a key role in the strategic development of the school and its developing environment.  As an integral part of the Leadership Team, the College Business Manager supports the annual implementation plan by providing effective and efficient support services to the College Principal.

In providing general support across a range of functions, the role provides scope for specialisation in financial and accounting management. The primary role of the College Business Manager will be to work with the College Principal and the leadership team in managing and refining all aspects of financial and operations across the College, including Cases 21 Finance processes to ensure "Best Practice" and proper financial practices and internal controls are always maintained in line with Department of Education regulations, policy, procedure and guidelines.

The College Business Manager will also work in consultation with the Director of Facilities, and the respective Managers of OH&S, Maintenance and Grounds and Faculty department heads to ensure practices and internal controls are always maintained in line with Department of Education regulations, policy, procedure and guidelines.

The College Business Manager sources strategic partnerships with other local stakeholders and participates in and contributes to the development of policy framework within the school and is a member of the Leadership Team.  Within this role are several key leadership attributes.

Organisational Leadership:

The College Business Manager shares a common purpose and vision of the Department of Education, Regional and Leadership objectives within the College and its network and has vision that inspires others to action.  The College Business Manager ensures smooth running of the support functions within the school environment to ensure these objectives are met. 

Cultural Leadership: 

The College Business Manager understands their local cultural diversity and seeks to ensure a supportive working environment that reflects and respects the local beliefs.

Community Leadership:  

The College Business Manager is an ambassador for the school seeking valuable links and opportunity for growth within the local community.

Curriculum & Pedagogical Leadership: 

The College Business Manager ensures effective financial management to resource the curriculum that provides an optimal learning environment for staff and students.

As well as attending to associated duties managing the day-to-day business operations of the relevant Campus, specific roles will involve:

·         Working as a key member of the Leadership Team and contributing to the promotion of Wodonga Middle Years College as an integral part of the community

·         The ability to manage multiple tasks and be able to work independently and within a team, including working closely with the College Human Resource Manager, Director of Facilities, respective Managers of OH&S, Grounds and Maintenance and Faculty department heads. Personal qualities of objectivity, sensitivity and integrity, along with strong levels of initiative and communication skills, will be required.

·         Have a broad understanding of school operations and the ability to co-ordinate work across several areas.

As well as performing the responsibilities required within this Education Support range the College Business Manager will form part of the College Leadership Team, with the successful applicant being responsible for the management of the following, under the direction of the College Principal and in collaboration with the College Human Resources Manager.

General Administration:

·         Provide leadership by overseeing and managing the work practices and priorities of office staff, including Performance Development.

·         Ensure an efficient workflow across the administration offices of the College, displaying a sound understanding of budgetary processes, financial recording and reporting requirements.

·         Conduct regular team meetings and actively support Education Support Administration staff to reflect upon and improve their professional standards.

·         Participate in the development and implementation of the school annual improvement plan, where required.

·         Ensure the confidentiality of all school records and communication systems.

·         Ensure the provision of a range of administrative support functions for the Principal and other staff.

·         Provide administrative support to external service providers, as required.

·         Manage the processing of student admissions, registrations, enrolments and transfers.

·         Provide required level of administrative support for school events, functions and projects.

·         Demonstrate a high level of competency and understanding of Department of Education software systems including CASES21, eduPay, and the associated internal controls, policy, procedures and guidelines that is to be adhered to.

·         Liaise with OH&S Manager to ensure  OH&S induction programs, processes and procedures for contractors, volunteers and other workers to the school, including PASSTAB inductions, are followed.

·         To participate in Professional Learning activities both in and out of the College relevant to position

Finance:

·         Manage College program budgets, including working in conjunction with Principal Class and Team Leaders in establishing budgets, ensuring the effective operation of program/subprogram coding systems, monitoring of program revenue and expenditure, providing advice to program managers and providing regular and accurate financial statements on program/sub program spending.

·         Contribute to the financial decision making of the school, in consultation with Principal Class and Finance & Resources committee.

·         Prepare the funding submissions for the leadership team and school council, in consultation with Principal Class and Leadership Team

·         Ensure proper financial practices and internal controls are undertaken in terms of management of all school funds, including Student Resource Package (SRP), school investments, day to day operations of the College accounts including ordering, taxation requirements, monthly Business Activity Statements, CASES 21 bank reconciliations, FBT reporting, accounts receivable and accounts payable and sundry debtors by ensuring that all financial functions of the College are effectively accounted for by using ¿Best Practice¿ according to Treasury regulation.

·         Provide advice to staff on spending against budget in respect to facilities, curriculum, programs and other school projects.

·         Administer government grants and other school income.

·         Manage fund raising activities.

·         Provide end of College year financial reporting for CASES21

·         Provide all necessary reporting and support to the external Auditors relative to the College¿s annual audit.  Provide feedback to the College Principal regarding outcome of Financial Audit.

·         Oversee the College¿s Parent Payments in accordance with the DET guidelines. Provide advice and recommendations to School Council with a view to maximising school revenue and optimising the use of school resources.

Provision of School Services:

·         Manage the delivery of support services to relevant Campus, students, teachers, parents and school clients.

·         Ensure all external providers deliver the required service.

·         Develop techniques and procedures that will affect work practices beyond the work place.

·         Manage technical programs with a broad scope across the school.

Manage School Resources:

·         Provide advice and recommendations with a view to maximising school revenue and optimising the use of school resources.

·         Liaise with Director of Facilities to ensure that all external providers deliver the required service, including School Maintenance System (SMS) service inspections, Annual Essential Safety Measures (ESM), Asset Information Management System (AIMs) and reporting requirements for College facilities in collaboration with Managers of OH&S, Grounds and Maintenance, where required.

·         Liasie with Director of Facilities to ensure that College School Maintenance Plan (SMP) is  in line with DET requirements, policy and processed in collaboration with Managers of OH&S, Grounds and Maintenance, where required.

·         Liaise and negotiate with service providers in respect to the cost and quality of services, including Canteen Operations at both Campuses, and the College Cleaning Contract.

·         Liaise with the Director of Facilities in relation to the management of the College Cleaning Contract, College Gym and Wodonga Sports & Leisure Centre Hire Agreement between DET, Wodonga City Council and WMYC.

·         Manage the development and collection of resource material at the school.

·         Manage College OH&S in line with DET requirements, policy and process as set out in the OH&S Management System.

·         Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.

·         Liaise with the Director of Facilities in regard to the delivery of contracted services.

·         Liaise with the Director of Facilities in regard to budgets for all WMYC Capital Works programs.

Support School Council:

·         Draft reports and make recommendations on operational issues.

·         Provide support and guidance to staff in preparing School Excursion paperwork to be presented to School Council.

·         In liaison with the College IT Manager, evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.

·         Contribute to decision making through the School Council, Finance Committee and where applicable, provide advice to School Council.

·         Provide monthly financial reports to School Council, the Finance Committee and Program Managers and provide required information for the annual report and other accountability purposes.

·         Other duties as directed by the College Principal.

The above responsibilities set out the major duties and tasks associated within the stated job description.  Other duties of a similar nature and/or level undertaken within the College are not excluded, simply because they are not itemised. 

These duties could vary from time to time resulting from new legislation, changes to technology or policy and procedure, and in the context of any changes, appropriate training may be given, if required, to undertake the new/varied role.

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check including a current Working with Children check and drivers licence.

- A probationary period may apply during the first year of employment and induction and support programs provided.

- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

-The successful applicant will be required to attend duty for all of the 30 days additional paid leave.

Education Support employees are expected to use annual leave entitlements during school vacation periods, unless otherwise approved.  Public Holidays that fall during a period of additional paid leave are not regarded as part of that leave.

Position Capabilities:

• Excellent people management skills, focusing on supportive leadership and the ability to build relationships to facilitate the achievement of mutual objectives.
• Advances forward planning and organisational skills with problem solving capabilities.
• Flexibility and resilience, with an ability to adapt approach to meet different situations.
• Personal initiative and accountability ¿ willingness to seek innovative solutions and challenge the status quo.
• Effective leadership in change management ¿ sees opportunities for synergy and integration to provide more efficient outcomes out of fewer resources and simplify complex processes.
• Stakeholder and people management skills ¿ ability to deal with competing priorities, challenges and conflicts.
• Sound knowledge of school and DET policies relating to finance, administration, facilities and human resources management.
• Proficient administrative management and relevant ICT (Office 365) skills
• Extensive knowledge of school systems (CASES21 / eduPay / eduSAFE Plus / PSDMS / SMS / EMS / SMP / SRP  and other DET applications)
• Demonstrated financial expertise
• Operational and technical knowledge of accounting and HR software used by schools is an advantage
• Models strong public sector values and professional ethics ¿ commitment to promoting school vision and culture
• Tertiary qualifications in relevant discipline is desirable, or minimum qualification of Cert IV in Business, or equivalent Certificate.
•  
• WMYC does not bind itself to make any appointment whatsoever from applications received.

  Applications must include the following:
  * a covering letter;
  * brief statements addressing each of the selection criteria;
  * your resume/CV detailing employment history;
  * names and contact numbers of two professional referees (include current employer/supervisor) who can provide comment on the selection criteria

Applications can be lodged on the DET Recruitment Online Website http://www.education.vic.gov.au/hrweb/careers/pages/advacssch.aspx and follow the link to Job Vacancy/Recruitment Online OR a email a copy of your application to **@wmyc.vic.edu.au