Business Officer (525255)

The Business Officer delivers a range of business and/or project activities, contributing to high level executive support services for the Chief Information Officer.

Within this context, the Business Officer:

• Provides executive support to the Chief Information Officer (CIO) and administrative support, reporting to the Senior Manager in the Office of the CIO (OCIO) team in the Health ICT branch. This can include coordinating travel, accommodation and meetings, electronic diary management, scheduling appointments, organising meeting requirements, collation of papers, and preparation and handling confidential, politically sensitive and complex documentation and enquiries for the CIO.
• Provides business support and advice associated with the business and administrative functions of Health ICT, covering a broad range of areas including contract management, finance, purchasing/procurement, Information Technology, human resources and recruitment, asset management, work health and safety, meeting and project support that contribute to branch activities.
• Contribute to the efficient and effective workflow and sharing of information across the Agency, Office of the Secretary and the Minister’s Office. Support OCIO as the central Health ICT branch coordination point for incoming and outgoing high-level communications and documentation via electronic document tracking systems.

The Role:

1. Provide business advice, services and support that meet customer requirements and improve the customer experience. Activities may encompass project management activities; performing information management or service management tasks; logging issues; actioning financial, procurement and human resources requirements; facilitating professional learning and other events; supporting the implementation of change initiatives; assisting customers with enquiries; and/or business as usual (BAU).
2. Implement operational service delivery, process improvements and business solutions including the preparation and maintenance of supporting documentation. Facilitate others to better understand and utilise branch processes and procedures, including delivering training as required. Deliver support and services in accordance with service level agreements, standards, or business requirements.
3. Work with one or more teams to support the delivery of project outcomes or BAU. Contribute to preparation, update and distribution of documentation including plans, reports, correspondence, meeting agendas and minutes, financial, procurement and human resources reports.
4. Contribute to a culture of high performance and teamwork within the business unit and wider branch by adopting a collaborative, consultative and cooperative approach. Fostering productive partnerships with colleagues, customers and stakeholders supports the achievement of positive results.
5. Support the Department’s values by exhibiting and encouraging positive and respectful workplace behaviours, embracing diversity, integrity, and accountability for actions taken within the team, and by supporting others during times of change.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

The Office of the Chief Information Officer (OCIO) Team:

• The Office of the Chief Information Officer team sits within Health Information and Communications Technology (Health ICT), a significant corporate division of the Department of Health. OCIO provides high level executive services to senior leadership, with priority focus on supporting the Chief Information Officer as head of Health ICT.
• Health ICT provides strategic leadership for effective planning, procurement and management of information systems and information and communication technologies. This large branch provides front-line support to clinical services enables the delivery of safe, effective and high-quality integrated patient and client care.
• Health ICT is also responsible for program and project management, information security advice, ICT vendor and contract management. It provides high-level advice on digital health strategy, investment and delivery as well as the implementation of systems and technologies for effective information management and governance.

Position Features

• From time to time the role may require the occupant to perform some duties outside of normal working hours.
• Travel between sites may be required.

Details of Appointment

Fixed term full time day worker position working 76 hours per fortnight, commencing as soon as possible until 30 June 2024.

*notwithstanding hours may be negotiated with the successful applicant

• Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time and part time vacancies.

Salary: $79,529 - $91,517 per annum. Our Employer 11% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022

Eligibility:

Applicants should note the following criteria are desirable:

1. Current Driver’s Licence 

The Head of the State Service has determined that the person nominated for this job is to satisfy a pre‑employment check before taking up the appointment, on promotion or transfer. The following checks are to be conducted:

1. Conviction checks in the following areas:

1. crimes of violence
2. sex related offences
3. serious drug offences
4. crimes involving dishonesty

1. Identification check
2. Disciplinary action in previous employment check.

How to Apply

Apply Online.  Please click the "Apply" button on this screen.  This ensures important questions about you are answered. 

You will be prompted to complete a 1-2 page application outlining your experience, skills and knowledge as they relate to the attached Statement of Duties.

Please note:

• We do not require a separate statement addressing the selection criteria.
• All attachments must be in Microsoft Word or PDF format.
• Referee details are submitted as part of the online application so make sure you have the contact details of two referees before applying.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Applicant Guide, Statement of Duties, prior to applying for an overview of the duties, program, selection process and selection criteria.

Statement of Duties

Applicant Guide

For more information 

Diana Ilsley

Position: Senior Manager, Office of the Chief Information Officer (OCIO)
Phone:  (03) 6166 3***
E-mail: ************@health.tas.gov.au

Important information

The email account you provide when submitting job applications will be used in correspondence to you.  It is important that this is kept up to date and monitored regularly.

To update your email address (or contact number), log in to www.jobs.tas.gov.au and look for “Existing applicant login” where you can update your details

The Department of Health values workforce diversity and recognises the value each person offers which is shaped by their unique characteristics, background, experiences, knowledge, skills, values and perspectives.