Business Operations Coordinator

This is a great opportunity for an experienced Business Operations Coordinator to take the next step in their career and join a growing organisation here in Canberra. 

• Permanent, full-time role.
• Competitive base salary, plus market leading bonus and benefits. 
• Canberra based role.
• Dynamic role working with an established, growth focused software business.
• Work with a small, high performing, team.

What is unique about the role? 

At Holocentric Federal Government, we offer more than just a job; we offer an opportunity to shape the future. As a part of the Volaris Group, we are committed to providing an exceptional employee experience and are committed to developing our team through continuous professional development. If you thrive on challenges, aspire to achieve extraordinary results, and want to maximise your potential, we want to hear from you. 

We’re growing and are looking for someone who can make a meaningful impact on the day-to-day functionality of our Canberra office. In the newly created role of Business Operations Coordinator, you will be a key member of our team, helping to drive the success of our business by ensuring that our office runs smoothly and efficiently.

• Our culture and environment are fun, down-to-earth, and inclusive, and we are passionate about driving excellence and continuous improvement so you can really make your mark.
• Compensation, Benefits & Perks? Where do we begin? We offer an excellent base salary, a market-leading bonus scheme, flexible working, regular social events, international conferences, and events for knowledge sharing and networking, and a host of training and development opportunities. 
• We also offer a comprehensive onboarding process and provide access to experienced industry experts locally and globally as part of the Volaris family – all to help you grow your career and perform at your best, both inside and outside of work!

What will I be doing day to day?

We are a close-knit team; you will be directly supporting the Head of Holocentric Federal Government to ensure that our business runs smoothly.

 In a bit more detail, you will: 

• Keep our finances running smoothly, including accounts payable, accounts receivable, timesheet management, quote generation, invoicing and helping to ensure we stay on top of our financial forecasts and results.
• Maintain registers for proposals, current engagement and coordinate paperwork including contracts, purchase orders and agreements. 
• General office administrative support including management of office stock levels including kitchen essentials, stationary, etc.
• Manage relationships with key stakeholders of the business including energy providers, landlord, cleaners, vendors, and industry partners.
• Meet and greet visitors to the office including ad hoc recruitment support.
• Bring the fun – you’ll oversee the coordination of staff events, functions, and initiatives!

Who will I report to? 

The Head of Holocentric Federal Government.

What do I need to be eligible to apply?

We are looking for a confident, emotionally intelligent, driven individual who has a desire to contribute to a collaborative team environment. We seek someone with exceptional organizational skills, an ability to manage multiple, competing priorities and who measures their performance by the value of their contribution. 

Your experience:

You will have a minimum of 2 years’ experience in a similar role and bring with you high energy and a ‘can do’ attitude.

Competencies required include:

• Proven knowledge of accounting/bookkeeping, data, and administrative processes.
• Experience with Xero or similar accounting software advantageous.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Ability to multitask and prioritize tasks effectively.
• Proficiency in problem-solving and decision-making
• Knowledge of office management and administrative procedures including data entry, and invoicing.
• A familiarity with office software, such as Word, Excel, Teams, project management tools, time sheeting and Outlook.
• Experience in a software or consulting firm is preferable.

How do I apply?
If this sounds like the right opportunity for you, please click ‘apply’ and submit your Cover Letter and CV via the online application process.

NOTE for overseas inquiries and non-Australian residents: 
Whereas we welcome international inquiries, only applicants that are legally entitled to work in Australia without restriction will be considered for advertised positions.