Business Services Administration Manager

Hall Chadwick is a mid-tier chartered accounting firm providing professional services in the areas of Audit, Business Services and Advisory, Insolvency and Tax.

We are currently searching for a proactive and enthusiastic Administration Manager to join our team full-time. In this pivotal role, you will assume a hands-on approach, blending administrative proficiency with managerial acumen to oversee a diverse array of responsibilities. Your primary focus will be on enhancing client satisfaction while providing crucial support to our Business Services team

The successful candidate will possess the following experience and attributes:

• Prior experience in a similar role within an accounting or financial services firm is preferred.
• At least 5 years of experience in an Office Administration role is desirable.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) with a keen eye for detail and accuracy.
• Excellent written and verbal communication skills to effectively interact with colleagues and clients.
• A positive and professional approach, coupled with a can-do attitude and the ability to work well within a team environment.

Responsibilities:

In addition to the core responsibilities outlined in the original job ad, the Administration Manager will take on the following additional tasks:

• Report to Partner and Director
• Organise tax training sessions to ensure team members are up-to-date with the latest regulations and practices.
• Liaise with Lawyers for trust incorporation, deed stamping, and other legal matters.
• Handle communications with external organisations such as the ATO, ASIC, and others as required.
• Conduct land title searches and prepare and lodge all types of ASIC forms and associated documents.
• Assist with company incorporations, ABN, TFN, and GST registrations, and remit ATO general interest charges.
• Manage Business Services and tax team lodgements using MYOB and BGL360
• Facilitate staff reimbursement processes and provide reception cover when needed.
• Handle incoming calls and emails, directing inquiries to the appropriate team members
• Provide administrative support to the Business Services Team, including document preparation, data entry, and file management
• Interact with clients, including scheduling of appointments and correspondence both via phone and email
• Attend to entity set-ups, including government registrations and structuring 
• On-boarding of new clients, including all required correspondence 
• Assistance in maintaining internal records such as staff procedures and intranet
• Coordinate team training and internal functions, including social events and team-building activities
• Billing and WIP management
• Will assist with overflow for the office including PA duties, kitchen and other office duties
• Reception cover when required
• Any other assistance required by the team

This role will require liaising with individuals at all levels of the organisation, and therefore, you will need to be able to demonstrate both a high level of initiative and a team-based approach. 

If you are a motivated individual with a passion for administration and want to contribute to the success of our Business Services Team, please submit your resume and cover letter to ***********@hallchadwick.com.au. In your cover letter, highlight your relevant experience and explain why you are a good fit for this position.