Business Services Officer

About the role:

The role plays a crucial part in supporting the Statutory Planning Business Unit to align with the organisational objectives outlined with the City of Swan Strategic Community Plan. By delivering efficient, timely and precise planning and business support services, the position ensures adherence to established business processes and regulatory obligations within the Planning Legislative Framework.

We are looking for an experienced, organised and friendly person with the ability to work autonomously and within a fast-paced team environment to undertake the Business Services Officer role on a permanent full-time basis.

Key Accountabilities include, but are not limited to:

The Business Services Officer is responsible for providing efficient, timely and accurate administrative support services within the Statutory Planning Business Unit. This involves facilitating and delivering successful outcomes including -ensuring compliance with specific regulatory support functions.

• Meeting Coordination and Document Management: Lead coordination, organisation, compilation and distribution of agenda and minutes for the Design Review Panel advisory meetings, including other meetings ensuring timely compilation and distribution.
• Application Management: Coordinate the registration, lodgement, maintenance of Development Assessment Panel and Significant Development Pathway applications, including scheme amendments, structure plans ensuring compliance with relevant procedures.
• Legal Document Handling: Coordinate planning legal documents including registration, lodgement of the request/s and execution, such as withdrawal of caveat, encumbrances and easements and execution of Scheme Amendments.
• Administrative Support: Provide direct administrative support for Council reports, including vetting, communication of meeting details and the reporting of determinations, as well as assistance with the management of purchase orders and Council’s purchasing system.
• Planning Application Assistance: Support the processing, registration, lodgement, and maintenance of structure plans, scheme amendments, planning applications, referrals, notices, and determinations, including online content management for public consultation and reconciliation of statutory planning payments.

For more information about the role, please refer to the position description.

The successful candidate will have the following:

• Certificate IV in Business Administration or Local Government, or relevant administrative experience preferably working in a similar environment
• Demonstrated administrative experience in a fast-paced office environment with the ability to exercise initiative and good judgement when required
• Working knowledge of planning legislative requirement, including relevant acts and regulations
• Excellent interpersonal skills with the ability to communicate with a wide range of people and groups
• A satisfactory National Police Certificate
• Current ‘C’ Class Drivers Licence

About working with us:

The salary for this position will be from $67,388.08 - $80,071.41 per annum, depending on the skills and experience of the successful applicant.

You will also enjoy benefits including:

• Excellent leave entitlements e.g. purchase additional leave, Local Government public holiday
• Flexibility to balance work and life through supported work from home and 19 day month
• Up to 16.5% Superannuation
• Comprehensive employee wellness program
• Generous study assistance (terms and conditions apply)
• Free parking options available
• Travelsmart allowance to support public transport use or cycling to work

About the City:

The City of Swan, located north east of Perth, is the largest local government by land size in the Perth metropolitan area, and has one of the fastest growing populations. The City covers an area of 1,042 square kilometres, equivalent to almost 20 per cent of the Perth metropolitan area. A beautifully diverse expanse of land, the City is rich in natural assets, including the iconic Swan River and internationally renowned Swan Valley viticulture region established in 1829.Our location, services and facilities make the City an attractive place to live. The population across our 42 suburbs stands at 168,334 in 2023, but is set to reach 300,000 by 2050.

The Whadjuk people of the Noongar Nation have been the traditional custodians of the land for more than 40,000 years. The Derbal Yerrigan (Swan River) holds enormous cultural significance for the Noongar people. The City is also rich in European history, and our community is a melting pot of multiculturalism, with one in three people being born overseas and one in five speaking a language other than English at home. Our ideal location, significant history, diverse community and strong economy ensures a positive future for the City of Swan, full of opportunity.

Our purpose at the City is to improve the quality of life for all of the people who live in, work in and visit the City of Swan by delivering our vision of ‘one city, diverse people, culture and places’ through shared values of respect, excellence, accountability and leadership.

At the City of Swan we are committed to recruiting and retaining the right people and creating a great place to work.  We offer our employees real careers, real impact, and real rewards.

We welcome people with diverse skills, experiences, perspectives and backgrounds and encourage applications from Aboriginal or Torres Strait Islander peoples, and individuals who may identify as LGBTIQ, with disability, a culturally and linguistically diverse background, and people of all ages.

For a confidential discussion, please contact Jonathan directly on (08) 9267 9***.

For queries regarding the application process, please contact our friendly People Services team on (08) 9267 9***.

To apply please submit a cover letter of no more than 1 page that outlines your qualifications and experience and why you would be a good fit for this role, and a resume via the link. 

Closing Date: Wednesday 15 May 2024 at 11pm AWST.

The City of Swan reserves the right to commence shortlisting and interviews earlier than the closing date. The City also reserves the right to close the vacancy early. Therefore, if you are interested in applying for this position please do so as soon as possible. 

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