Business Support Officer - Project Delivery

Business Support Officer - Project Delivery

• Salary Range Band 5 $76,848 - $88,969 plus 11% Super
• Full time Permanent position 
• Located at St Kilda Town Hall with flexible working arrangements possible.

About the Organisation 

The City of Port Phillip is an inner-city council with around 1000 employees who deliver more than 100 programs and services to our residents, businesses and visitors. These range from childcare and immunisations, to libraries, management of parks and open space, rubbish collection, road maintenance and more. City of Port Phillip has zero tolerance for child abuse and is a committed Child Safe organisation.

About the Role

An exciting position has become available at the City of Port Phillip to support the Project Delivery department. The role will be responsible for providing high level administrative support for the Project Delivery team and to the Manager of Project Delivery.  

This is a great opportunity for an organised and self-motivated administrator to gain experience in a dynamic, fast paced environment. Working closely with officers the successful applicant will be a key member of the department helping deliver on our commitments.  

The successful applicant must be able to undertake competing tasks in a proactive and practical manner, apply their excellent administrative skills and deliver effective customer service to both internal and external stakeholders. 

Duties:

• Deliver high level administrative support 
• Assist with internal reporting and management of team procedures, to ensure efficient service delivery
• Have oversight and manage deadlines for customer requests, council papers and other items to ensure obligations are met. 
• Work collaboratively with divisional BSO team to share and identify better practices and as directed by Team Leader. 
• Process invoices, purchase orders and credit card transactions. 

Skills and Experience 

• Excellent written and verbal communication skills, attention to detail and high regard for quality, consistency, and accuracy of written communications
• Experience in business administration with proficiencies in MS Office software, a variety of computer applications and the ability to pick up new software. 
• OneCouncil systems knowledge desirable 
• A customer-focused approach and demonstrated ability to provide excellent customer service to both internal and external customers.
• Experience in problem solving, systems improvement, and demonstrated analytical skills.

Culture 

People enjoy working at the City of Port Phillip because we are a welcoming, healthy and inclusive workplace.  We offer a vibrant and diverse work environment where our employees can develop both professionally and personally whilst planning and delivering a range of important services and programs to the community. 

Benefits

• We offer a workplace which accommodates your working style and needs. 
• Be supported and empowered by a leadership team that is community focused, with a strong desire for change and a culture that encourages teamwork and innovation.
• Training and development opportunities, study assistance, flexible working conditions, paid parental leave, an active social club, a health and wellbeing program, and a well- regarded Employee Assistance Program (EAP).

Security Requirements and Professional Obligations      

Pre-employment screening will apply to all appointments.  

Prior to a formal letter of offer, preferred applicants will be asked to provide:

• Evidence of mandatory qualifications/registrations/licences,
• Sufficient proof of their right to work in Australia, and                                                       
• Sufficient proof of their identity. 
• Evidence of COVID-19 Vaccination or valid medical exemption in line with City of Port Phillip Vaccination Policy 
• Complete a National Police Check completed via City of Port Phillip’s Provider.

How to Apply

Click APPLY

All applicants must provide a Cover Letter in response to the key selection criteria located on the last page of the position description. The Cover Letter should be no longer than 2 pages and include each heading in the Key Selection Criteria.

Note: Only applications submitted via the online Recruitment Portal will be considered and only shortlisted candidates will be provided feedback.

Further information can be obtained by contacting Chloe Worthington, Team Leader/EA GM Operations and Infrastructure via phone 0435 696 ***

Applications close 11.59pm Sunday 11th February 2024

The City of Port Phillip is an equal opportunity employer, committed to an inclusive and accessible environment where diversity is valued. We actively welcome and encourage candidates from culturally and linguistically diverse backgrounds, First Nation and Torres Strait Islander candidates, members of the LGBTQIA+ community and candidates with a disability.

If you have accessibility requirements or require an adjustment to participate in our recruitment and selection process, please contact Shane Turner (Recruitment Advisor) on phone 0466 859 *** or email: ***********@portphillip.vic.gov.au