Collection System Officer

The National Gallery is one of Australia's leading visual arts institutions. The National Gallery is based in Canberra and is a vital part of the Australian cultural landscape. Our Purpose is to collect, preserve, promote and share the national collection of art. The Vision of the National Gallery is to be the international reference point for art in Australia, inspiring all people to explore, experience and learn. Our Values include excellence, creativity, courage, respect, and accountability.
This position is situated in the Documentation and Storage Section within the Registration Department, which is responsible for the delivery of a range of functions including:

• development and maintenance of the National Gallery's Collection Management System (CMS) - Emu,
• providing advice and direction on best practice in data management and documentation,
• providing training and information sessions regarding the CMS promoting its functions as a business tool,
• ensuring the CMS meets the needs of users and stakeholders; and
• ensuring that appropriate data is available for the website and public access.

The Collection System Officer forms an important part of the National Gallery's Collection Management System (EMu) team. A core component of the role is to ensure the effective operation and use of EMu and support staff in the use of the system that manages the Gallery's works of art.
An order of merit may be established from this selection process and may be used to fill future identical vacancies over the next 12 months. Selection may be based on application and referee reports only.
If you do not wish to be added to an order of merit, please notify us in your application.
This position reports to the Assistant Registrar, Collection Database, is responsible for developing and maintaining the CMS system. This is an ongoing fulltime role at the Gallery.
The key duties of the position include
In accordance with the APS 5 work level standards, you will:

• Provide general CMS support and technical advice, including shared management of the support helpdesk and user account administration.
• Manage and refine the user training program, user guides and conduct training sessions for staff and volunteers.
• Assist the Documentation team in actioning the CMS projects priority list and improving efficiency and service delivery.
• Perform data clean-up projects and assist the team in responding to data queries and requests.
• Assist with scheduled testing and user support for upgrades of the CMS.
• Assist in developing, implementing, and maintaining appropriate data standards.
• Assist in the development of the Gallery's suite of reports run from the CMS.
• Update and maintain CMS user communication platforms, such as the EMu intranet pages.