Community Services Finance And Asset Officer

JOB PURPOSE
Operating under the direction of the Community Services Regional Manager and working in accordance with Council Regional Plans, policies, relevant legislation, and funding requirements. This role has a focus to provide administrative, operational, and financial reporting support to the Community Service Program.

DUTIES AND RESPONSIBILITIES
1. Provide overall office support to all staff in communities working with people supported by the NATSIFAC, Home Care Program, Commonwealth Home Support Program, and the National Disability Insurance Scheme.
2. Monitor Centrepay deductions and contributions for consumers and participants and keep up to date records.
3. Execute preparation of delegated quarterly and annual financial reports, budgets and budget forecasting as required.
4. Travel out to remote communities when required to undertake asset checks, maintenance of assets and stock takes.
5. Ensuring all regular servicing of equipment is undertaken when due including fire equipment, first aid, tag and testing and vehicles and that the results are uploaded in LOGICQMS.
6. Monitor and ensure participants and consumers service agreements meet their funded supports.
7. Maintain Consumer and Participant registers for evidence-based claiming and invoicing for services delivered and manage invoicing and payments received for all funded supports and services.
8. Maintain Supplier Register and Stock list for Food Purchases and Kitchen items and ensure regular stock take of food available on communities to ensure adequate food supplies are provided within funding parameters.
9. Assist the Team Leaders to purchase appropriate equipment for the participants and consumers, by obtaining quotes and raising purchase orders for approval as per delegations.
10. Aid the Community Services team by ensuring job completion and payment for the maintenance and repairs of the program’s facilities and vehicles to ensure compliance obligations are met with minimal service interruption as possible.
11. Assist the Community Services Regional Coordinator in collating information to finalise and submit all quarterly,
bi-annual and annual reports.
12. Assist the Community Services team with managing community-based staff timesheets and leave forms, including confirming leave availability, data entry into payroll database, notifications of planned leave, requests for payroll changes and the efficient preparation of fortnightly payroll for Senior Accountant.
13. Review payroll and employee expense budgets at least monthly for reporting purposes and data integrity.
14. Provide monthly statements to NDIS participants and Aged Care Consumers on their funding allocations.
15. Liaise with the Grants Manager to facilitate the development of identified opportunities for applications of external funding for Community Services and monitor expenditure and prepare acquittals for approval by Community Service Regional Manager.
16. Ensure the policies and procedures of the council are adhered to and all resources are effectively deployed.
17. Carry out any other duties as required and directed by the Community Services Regional Manager
Community Services Finance and Asset Officer

EDUCATION REQUIREMENTS
1.Cert III or IV in Community Services, Individual Support or equivalent (desirable)
2.NDIS Workers Orientation Module (essential)
3.A current First Aid certificate (essential)

EXPERIENCE & KNOWLEDGE REQUIREMENTS
1.Extensive experience in performing administrative tasks, coordinating, and facilitating actions.
2.Well-developed communication and negotiation skills and the ability to be sensitive.
3.Ability to work in a challenging, culturally diverse environment and respect the values, customs,
preferences and beliefs of participants and their families.
4.Ability to be flexible and enthusiastic towards undertaking a variety of tasks that add value to the
sustainability of the Community Services programs.
5.Ability to maintain privacy and confidentiality.
6.Strong interpersonal skills, including negotiation skills and the ability to manage conflict in a
professional manner
7.Prepared to undertake extensive travel to work in very remote communities.
8.Demonstrated ability to be flexible, plan workload and manage competing priorities.
9.A sound knowledge of funding agreements, finance, payroll and Asset management
10.A sound knowledge of the principles of Work Health and Safety.
Selection Criteria

OTHER REQUIREMENTS
1. Criminal History Check (recent within 3 months)
2. A Current Working with Children’s Clearance (Ochre Card).
3. NDIS Worker Screening Clearance
4. Must hold a current Drivers License.