Company Secretary

About Us 

Automic Group is Australia's fastest growing share and fund registry – but we are a lot more than that! Automic has undergone a strong period of growth and development across its service and product innovation as well as acquisitions. Our key role in driving the success of our customers is through technology innovation that provides services and experiences beyond a traditional registry model. We are on a continuous journey to deliver an unrivalled experience that revolutionises share registry, governance and board management and will pave a new way for companies to operate now and in the future.

Our proprietary technology and commitment to meeting the needs and exceeding the expectations of our customers fuel our own success. We work with more than 1,200 companies and funds, and we were the leading IPO provider in FY23, with 61% market share. Additionally, 67% of listed companies making a share registry transition are moving to Automic Group and enjoying the benefits of our superior technology and service offering. 

Our culture is innately entrepreneurial, comprising people who thrive in an atmosphere where ideas, actions and initiative are encouraged. Our core values, Customer Success, Ambition, Equality and Team are at the foundation of who we are and how we operate.

The Role
Automic Group is seeking an experienced and adaptable Company Secretary who is comfortable being named or jointly named as Listed Company Secretary for our clients. As a Company Secretary, you will collaborate with various departments to deliver exceptional support and services to a diverse range of entities. Your work will enable clients to meet regulatory requirements and enhance their overall business performance. 
Reporting to a Principal – CoSec, you will have the opportunity to expand your skills and become an expert in your field. The successful candidate will share our passion for client success and will be up for a challenging yet fulfilling role, that offers more than just minute-taking. 
If you are a skilled communicator, highly organised, and have a proven track record of delivering outstanding results as a Company Secretary, we encourage you to apply and join our high-performing team!

Responsibilities

• Manage a portfolio of Company Secretarial clients which has engaged Automic Group as its outsourced Company Secretarial provider
• Advising the Board and its committees on governance matters including compliance with the regulatory requirements of the Corporations Act and Market Listing Rules 
• Board and Committee meeting co-ordination including the completion and dispatch of board and committee papers, attending and minuting the meetings 
• Assist clients with meeting periodic reporting requirements 
• Manage shareholder meetings including the drafting of notice of meetings 
• Acting as the main communications officer with stock exchanges in Australia 
• Advising and preparing director notices and lodgements required under the listing rules and Corporations Act
• Administration of all functions required for public listed entities, which includes preparing and lodging all ASX communications 
• Administration of ASIC reporting and compliance requirements, including management of ASIC Registered Agents portals 
• Liaising with interested stakeholders, such as regulators, shareholders, senior management, investors, registries, and other advisers 
• Leadership, development and training of Assistant Company Secretaries

Demonstrated Capabilities 

• Hold a relevant tertiary qualification 
• 4+ years of experience within a Company Secretarial role 
• 1+ years of practical ASX experience, with an in-depth understanding of ASX Listing Rules
• Demonstrate expertise in the Corporations Act along with ASIC requirements 
• Organisational skills combined with a strong attention to detail 
• Outstanding communication, relationship management and presentation capabilities 
• Proven ability to work effectively both based on individual and team requirements 
• Capable of managing individuals effectively 
• Professional Services experience and knowledge of JORC reporting requirements is advantageous, but not essential

Benefits

• A structured training program with access to our internal CoSec school 
• Career advancement opportunities within the organisation
• An opportunity to gain exposure to the ASX 
• A positive and collaborative work culture
• Employee recognition and rewards initiatives 
• An impressive list of employee benefits including discounts on retail, bills, wellbeing, and entertainment

Diversity
Creating a workforce that actively embraces diversity, inclusion and a sense of belonging is key to our success. We believe in treating everyone fairly which means that inclusion, removing barriers, striving for equity and embracing diversity are woven through our values and behaviours. We encourage applications from all backgrounds, different abilities and communities and are committed to providing a work environment that enables you to thrive, whatever your circumstances. When you apply, please note the pronouns you use and any workplace adjustments you may need to enable you to put your best foot forward during the interview process.

Acknowledgement of Land
In the spirit of reconciliation, Automic Group acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea, and community. We pay our respect to Elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.

Working Rights
Only applicants with work rights in Australia can be considered for this position. Preferred candidates will be required to undertake pre-employment screening, including a National Police Check and an ID check.