Company Secretary

Permanent full-time
Location: Alexandria NSW
Hybrid working from home
About Ampol
We are proud of our heritage. We have been powering better journeys for all Australians for over 100 years. As Australia’s very own fuel brand we are committed to making those journeys easier by meeting Australia’s needs at every step with the care and service we all deserve. And, as we grow, we continue to evolve, to ensure we have low carbon solutions that will meet the needs of our customers well into the future.
We are proud to be an endorsed employer of choice for women by WORK180. To understand more about how Ampol’s policies, benefits and how we support our people, check out some key female leader career stories on the Work180 website.
About the role
In this role, you will report to the Company Secretary to support the Ampol Group. You will ensure the Ampol group of subsidiaries, investment companies, trusts, joint venture boards and foreign entities comply (as required) with the Corporations Act, their governing documents and Ampol’s policies and procedures, including maintaining a fit for purpose governance framework.
Key responsibilities:
Provide governance advice for wholly owned subsidiaries and nominated Joint Ventures (JVs) in Australia and overseas and managing all Secretariat duties
Own the Ampol Limited/ Board & Committees dividend process with the registry and payment to shareholders
Coordinate responses to statutory record and related regulatory requests from the ATO, ACCC and ASIC and working with the Company Secretary to finalise the requisite documentation
Assist with full year and half year reporting obligations to ensure that the compliance requirements of the Annual Report and that Ampol’s disclosures are fit for purpose
Assist in maintaining an appropriate corporate governance framework, including reviewing corporate governance policies, procedures practices, related processes and projects
Monitor and maintain Secretariat inbox and respond to external enquiries as required
About you
The successful candidate will compliance and governance relating to subsidiaries in a previous Company Secretary role. You will have strong time management skills and confident in liaising with stakeholders at all levels. You will be skilled in preparing minutes and managing actions.
Key skills and experience:
Governance Institute of Australia qualification as a Chartered Secretary or Tertiary qualification in Business, Commerce or Law or equivalent experience.
Detailed understanding of the Corporations Act, corporate governance principles and their practical application
Extensive experience as a Company Secretary for an ASX100 listed company
Experience in preparing documents for external publication
Experience in Diligent Boardbooks and Diligent Entities
Our benefits
Our total remuneration is competitive. This is across base salary, a performance incentive, employee share offers and a 25% discount on Fuel for two privately used cars!
We are flexible. Many of our teams have embraced hybrid work, balancing time spent remote working, with time spent at an office to connect and work together where it adds value.
Remote Working: Support for up to 3 months remote international working (conditional to 5 days paid leave for every 30 days of remote work).
We value recognition. We have an internal recognition platform amplifying the achievements of those who do great work and demonstrate our capabilities and values.
Career development and learning opportunities including LinkedIn Learning and other tailored training solutions.
Paid Parental Leave - up to 12 weeks paid Parental leave, and up to a year off (unpaid). In addition to the 12 months of unpaid parental leave, employees may apply for a further 12 months of unpaid parental leave (a total of 24 months for each birth)
BabyCare Package - financial and flexible support for parents transitioning back to work.
Need some wheels? Novated Lease options are available.
Invest in your future with the Employee Share Scheme
Leave Options – Up to 6 weeks annual leave and additional Wellbeing leave days.
Care for your Community. Spend one paid day a year volunteering with one of our Ampol Foundation partners.
Check out our benefits and policies on the Work180 website.
We’re an equal opportunity workplace. We not only embrace diversity and inclusion; we celebrate what makes you unique. We welcome applications from people of all ages, cultural backgrounds, and diverse sexualities and genders (including if you identify as transgender). We also highly encourage Aboriginal and Torres Strait Islander peoples to apply for roles with Ampol.
Want to take your career to the next level? Apply today.
Applications close Tuesday 5 March 2024.